Federal Records & Applications Admin Specialist

Stealth Solutions, Inc.; Martinsburg (WV); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Paid time off

Job summary

Stealth Solutions, Inc. has an opening for an Administrative Support Specialist to assist a federal application-processing team. The role emphasizes organization, accurate records, and efficient office operations, located onsite in the Eastern Panhandle of West Virginia.

The ideal candidate will excel in managing correspondence, data entry, and document handling while maintaining discretion with sensitive information and adapting to changing priorities.

Qualifications

• Experience providing administrative, records-processing, customer-service, or office support.
• Proficiency with Microsoft Outlook, Excel, and Word, as well as Adobe tools for reviewing and assembling PDF documents.
• Ability to enter and verify data accurately, organize electronic files, and follow detailed procedures.
• Strong written and verbal communication skills, with the ability to manage recurring tasks and changing priorities.
• Ability to handle sensitive personal information with discretion and follow secure document-handling procedures.
• Ability to meet applicable customer screening, facility access, information protection, and system access requirements.
• Experience supporting a federal office, case-processing team, or regulated business environment.

Responsibilities

• Locate, organize, upload, combine, and route electronic application files and supporting correspondence.
• Review records for administrative discrepancies and coordinate corrections with authorized staff.
• Track application status, respond to internal follow-up requests, and route unresolved matters to the appropriate reviewer.
• Prepare protected email correspondence and coordinate physical mailing as needed.
• Maintain office supplies and support daily document-processing and office activities.

Skills

Administrative support

Records processing

Customer service

Data entry

Communication

Discretion

Tools

Microsoft Outlook

Excel

Word

Adobe PDF tools

Job description

Stealth Solutions, Inc. has an opening for an Administrative Support Specialist to assist a federal application-processing team. The role emphasizes organization, accurate records, and efficient office operations, located onsite in the Eastern Panhandle of West Virginia.

The ideal candidate will excel in managing correspondence, data entry, and document handling while maintaining discretion with sensitive information and adapting to changing priorities.