Administrative Support III, Project Delivery (FHWA, Lakewood CO)

Connexus Hub; Lakewood (CO); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Paid vacation

Paid sick leave

Job summary

Connexus Hub, Inc. in Lakewood, CO seeks an experienced administrative professional to back CFLHD project delivery on-site.

You will coordinate documents, budgets, and schedules, act as liaison with government representatives, and keep projects moving from scoping to closeout. This full-time, non-exempt role starts upon award and requires five years of admin support, strong writing, and proficiency with MS Office and Google apps; a valid driver’s license and ability to pass security checks are

Qualifications

• At least five years of administrative support experience.
• Working knowledge of project budgeting and scheduling, word processing, spreadsheets and records management.
• Strong writing with clear grammar and punctuation.
• Proficiency in Microsoft Word, Excel, PowerPoint and OneNote, and Google applications.
• Valid driver's license and a personal vehicle for occasional mail runs.

Responsibilities

• Prepare and route correspondence, reports, briefs and check documents for format and grammar.
• Set up new projects: scope documents, budgets, and initial project setup.
• Draft monthly progress reports and assist with funding transfers and changes.
• Prepare travel authorizations and vouchers and support travel/timekeeping systems.
• Schedule meetings, take minutes, track action items and coordinate meetings.
• Support PPE logistics, training coordination and records management.
• Maintain records in line with policy and ISO documentation requirements.

Skills

Administrative support

Budgeting

Scheduling

Writing

Tools

Microsoft Word

Excel

PowerPoint

OneNote

Google apps

Job description

Connexus Hub, Inc. | Lakewood, CO | Full-time, non-exempt | Key personnel | Contingent on contract award

Pay

$32.70 to $35.00 an hour, depending on experience

Location

Federal Highway Administration, Central Federal Lands Highway Division, 12300 West Dakota Avenue and Building 52 at the Denver Federal Center, Lakewood, CO

Schedule

On site, 8 hours a day Monday through Friday, covering 9:30 a.m. to 3:30 p.m. Mountain core hours

Applications accepted through

November 10, 2026

About the role

Connexus Hub is building the team for an anticipated contract supporting the Federal Highway Administration's Central Federal Lands Highway Division (CFLHD) in Lakewood. CFLHD designs and builds roads and bridges on federal lands across a 14-state region, working with the National Park Service, Forest Service, state DOTs and tribal governments. Performance is expected to begin February 1, 2027.

You will be the administrative backbone for CFLHD's project delivery and construction branches, keeping projects moving from scoping through closeout. You will also be our on-site liaison, the person the Government's contracting officer representative works with day to day.

What you will do

• Prepare and route correspondence, transmittals, reports and briefing materials, and check outgoing documents for format, grammar and consistency.
• Set up new projects: directory requests, draft scoping documents and agreements, initial budget entry in project management systems, and account setup paperwork.
• Draft monthly progress reports, update project budgets for amendments and reallocations, prepare funding transfer and change control documentation, and support acquisition and closeout files.
• Prepare travel authorizations and vouchers under the Federal Travel Regulation and help staff with travel and timekeeping systems.
• Schedule meetings, conferences and interview panels, set up virtual meetings, take minutes and track action items.
• Support the construction branch with GPO requests, PPE logistics for field staff, training coordination, CPARS coordination, supplies and new employee setup.
• Keep records and filing systems in line with records management policy and ISO documentation requirements.

What you need

• At least five years of administrative support experience.
• Working knowledge of project budgeting and scheduling, word processing, spreadsheets, and file and records management.
• Strong writing, with clean grammar, spelling and punctuation.
• Proficiency in Microsoft Word, Excel, PowerPoint and OneNote, and Google applications.
• A valid driver's license and a personal vehicle for occasional mail runs between the two buildings (mileage reimbursed).
• Ability to pass an FBI fingerprint check and a Tier 1 (NACI) background investigation and obtain a DOT PIV card. No security clearance is required.

A strong plus

• Experience supporting project managers or construction operations engineers in an engineering, architecture, planning or environmental firm, or at a state or federal transportation agency.
• Experience with federal travel systems and project budget tracking.
• Current or prior support of FHWA or CFLHD.

Benefits

Health and welfare benefits under the Service Contract Act, 11 paid federal holidays, paid vacation (two weeks after one year), and paid sick leave.

Key personnel

This is a named position in our proposal.

Connexus Hub, Inc. is an equal opportunity employer. This position is contingent on award of the anticipated contract.