Administrative Support Specialist III - Project Delivery

TI Verbatim Consulting; Lakewood (CO); On-site; USD 45,000 - 51,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k)

Job summary

TI Verbatim Consulting is seeking an Administrative Support III for on-site work in Lakewood, CO with FHWA CFLHD. The role requires 5+ years of admin support, an active PIV card, and a NACI background check. You will coordinate meetings, budgets, and documentation while handling sensitive information.

Typical duties include preparing materials, tracking project files, and supporting multiple CFLHD branches. The position is full-time, on-site with some telework only with government approval.

Qualifications

• Five years of specialized experience in administrative support.
• Tier 1 (NACI) background check required.
• Active Personal Identity Verification (PIV) card required.

Responsibilities

• Provide on-site administrative support at FHWA CFLHD facilities in Lakewood, CO.
• Prepare, edit, format, and distribute correspondence, reports and records.
• Coordinate meetings, schedules, travel documentation, action items, and office logistics.
• Maintain accurate administrative records and protect sensitive Government information.
• Support other CFLHD branches and cross-train to ensure continuity during absences.
• Prepare materials for review by Government personnel; do not approve transactions or obligate funds.
• Maintain project directories, tracking spreadsheets, and project files.
• Enter and update project budget information and draft progress reports and funding-transfer docs.
• Coordinate contract documentation, signatures, transmittals, and closeout/archiving.

Skills

Attention to detail

Deadline-oriented

Self-starter

Flexible/adaptable

Education

High school diploma or equivalent

Job description

Position Title: Administrative Support III – Project DeliveryDepartment: FHWA1Position Type: Full-Time, Hourly; Non-ExemptLocation: Lakewood, CO – FHWA CFLHD (on-site; conditional telework only with Government approval)Work Hours: Monday–Friday, 8 hours/day, 40 hours/week; schedule must cover core hours of 9:30 a.m.–3:30 p.m. Mountain TimePay Range: $32.70 - $37.00TI Verbatim Consulting Inc.’s (TIVC) mission is to \"Help People Work Better Together.\" We believe that the workplace is more than just where humans fulfill their obligations – it is where personal and collective development take place. By aligning organizational culture with strategic objectives, we provide improved performance, productivity, and profitability for our Government and Commercial clients. At TIVC, people come first.TIVC offers a competitive compensation package and benefits (medical, dental, 401(k), and more). Employees benefit from a collaborative, mission-driven culture with opportunities for professional growth and development as the company continues to expand. We value initiative, accountability, and continuous improvement, and we invest in our team’s success.TIVC is a Hispanic, woman owned small business and is certified by the Department of Veteran’s Affairs as a Service-Disabled Veteran Owned Small Business and the U.S. Women’s Chamber of Commerce as an Economically Disadvantaged Woman Owned Small Business.OVERVIEW:Support CFLHD project delivery and construction-related operations through project documentation, budgeting coordination, scheduling, acquisition administration, and closeout support.SPECIFIC RESPONSIBILITIES MAY INCLUDE:Provide on-site administrative support at FHWA CFLHD facilities in Lakewood, Colorado, including the Dakota Building and Denver Federal Center Building 52.Prepare, edit, format, and distribute correspondence, reports, spreadsheets, meeting materials, and records.Coordinate meetings, schedules, travel documentation, action items, and office logistics.Maintain accurate administrative records and protect sensitive Government information.Support other CFLHD branches and cross-train to provide continuity during planned and unplanned absences.Prepare administrative materials for review and approval by authorized Government personnel; do not approve transactions or obligate Government funds.Maintain project directories, project files, tracking spreadsheets, and administrative systems.Compile draft scoping materials, scope and budget estimates, project account setup documentation, and project delivery plans.Enter and update project budget information and prepare draft progress reports, change-control documents, and funding-transfer documentation.Coordinate contract documentation, signatures, transmittals, project acquisition records, and project closeout and archiving.Support construction branch logistics, meeting administration, training coordination, supplies, and CPARS-related administrative coordination.EDUCATION AND TRAININGHigh school diploma or equivalent; additional education and training relevant to administrative support preferred.QUALIFICATIONSAt least five years of specialized experience relevant to administrative support functions (required).Tier 1 (NACI) background check (required).Active Personal Identity Verification (PIV) card (required).KNOWLEDGE AND SKILLSExperience supporting project managers or construction operations engineers in an engineering, architecture, planning, or environmental organization (preferred).PHYSICAL & SAFETY REQUIREMENTSReasonable accommodations are made to enable individuals with disabilities to perform essential job functionsSitting, bending, standing, walking, 8 hours per dayAble to lift 20 lbs.OTHERSAttention to detailProduce accurate, error-free workDeadline-orientedSelf-starter who thinks of innovative, faster ways to accomplish tasksFlexible and able to adapt to our dynamic environment.