Administrative Support Associate II

Auburn University; Montgomery (AL); On-site; USD 36,000 - 42,000; Full time

Job summary

Auburn University in Montgomery, Alabama, seeks an Administrative Support Associate to provide front desk reception and broad office support at the State Employee Wellness Clinic.

You will handle scheduling, records, phones, mail, supplies, and assist with budgeting, payroll, and basic reporting while coordinating with multiple departments.

Qualifications

• High school diploma or equivalent is required.
• 4 years of experience in clerical and administrative support services.

Responsibilities

• Performs a mix of administrative and clerical duties including data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Skills

Customer service

Data entry

Scheduling

Education

High school diploma or equivalent

Job description

Job Description

Overview

This position is located in Montgomery, Alabama

The College of Pharmacy’s Clinical Health ServicesDepartment is excited to recruit candidates for anAdministrative Support Associate, who will provide frontdesk reception and general administrative and clerical support atthe State Employee Wellness Clinic in Montgomery, AL. This positionacts as the first point of contact for our patients and facilitatespatient scheduling, record management, filing of health records,answering phones, organizing mail, purchasing/ordering supplies,and a broad variety of office and patient support duties andtasks

Responsibilities

• Performs multiple duties which are a mix of administrative andclerical in nature, which may include but are not limited to datagathering, data management, correspondence, filing, calendarmanagement, event scheduling, mail distribution, answering phones,organizing mail, purchasing/ordering supplies, and websitemaintenance.
• Provides budget preparation, tracking, monitoring and auditing,payroll processing, travel/expense voucher processing and otheraccounting and financial tasks.
• Advises staff, students, administrators, and clients ofstandard policies or procedures.
• Acts as a point of contact to other departments, students,faculty, customers, and outside agencies/vendors on behalf ofmanager, director, or department head.
• Manipulates and prepares data and other information, databases,or reports using a computer.
• May perform some administrative duties such as budgetcoordination, human resources administration (beyond payrollentry), collection and disbursement of cash, checks, and othernegotiable items, preparation of reports, documents, andpresentations, or coordination of complex projects or events.

Qualifications

• High school diploma or equivalent
• 4 years of experience in clerical and administrative supportservices.

Substitution allowed for Experience

When a candidate has the required education, but lacks the requiredexperience, they may normally apply additional appropriateeducation toward the experience requirement, at a rate of one (1)year relevant education per year of required experience.

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives throughresearch, instruction, and outreach, making a lasting impact on ourstudents, our communities, and the world.
• Culture of Excellence: We are committed to leveragingour strengths, resources, collaboration, and innovation as a topemployer in higher education.
• We’re Here for You: Auburn offers generous benefits,educational opportunities, and a culture of support and work/lifebalance.
• Sweet Home Alabama: The Auburn/Opelika area offerssouthern charm, vibrant downtown scenes, top-ranked schools, andeasy access to Atlanta, Birmingham, and the Gulf of Mexicobeaches.
• A Place for Everyone: Auburn is committed to fosteringan environment where all faculty, staff, and students are welcomed,valued, respected, and engaged.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and educationopportunities for all individuals without regard to race, color,national origin, religion, sex, sexual orientation, genderidentity, gender expression, pregnancy, age, disability, protectedveteran status, genetic information, or any other classificationprotected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learnmore.