Administrative Support Specialist II

Auburn University; Auburn (AL); On-site; USD 38,000 - 48,000; Full time

Job summary

Auburn University is seeking an Administrative Support Specialist II to provide high level administrative and technical support to the Department of Clinical Affairs and Outreach. The role emphasizes complex administrative responsibilities within the College of Pharmacy.

The position requires a high school diploma or equivalent and at least six years of administrative support experience, including two years at the prior level, with substitutions allowed based on additional relevant education.

Qualifications

• High school diploma or equivalent.
• 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.
• Substitutions allowed for experience based on education towards the experience requirement.
• Contract status: Continuing (per the job posting).

Responsibilities

• Advises others on processes, procedures, and services; resolves policy-related or procedural problems.
• Gathers information and prepares reports and correspondence; researches and resolves issues.
• Provides budget tracking and coordination for a unit or department.
• Plans and coordinates large or complex projects/events, including orientations, consultations, exam proctoring and events.
• Performs specialized technical duties and coordinates processes.
• Reviews and verifies documentation for completeness and compliance with policies and procedures.
• Assists in development and maintenance of data and databases.
• Performs clerical duties such as typing, filing, scheduling, travel/expense vouchers, communications, supplies, and other support duties.

Education

High school diploma or equivalent

Job description

Overview

The College of Pharmacy is hiring for an Administrative Support Specialist II to provide varied and high level administrative and technical support to the Department of Clinical Affairs and Outreach administrative department, with significant emphasis on more complex administrative responsibilities

Responsibilities

• Advises others on processes, procedures, and services; and resolves policy related or procedural problems.
• Gathers information and prepares various reports and correspondence; researches and resolves issues.
• Provides budget tracking and coordination for a unit or department.
• Plans and coordinates large or complex projects/events, and/or special activities such as orientations, consultations, exam proctoring and events.
• Performs specialized technical duties and coordinates processes.
• Reviews and verifies documentation for completeness and compliance with policies and procedures.
• Assists in the development and maintenance of data and databases.
• Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, record-keeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.

Qualifications

• High school diploma or equivalent
• 6 years of experience in administrative support services. Experience must include at least 2 years at the preceding level or equivalent.

Substitutions Allowed for Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Contract Type

Continuing

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• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
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• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Equal Opportunity Compliance Statement

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