Administrative Support Specialist I (Corrections)

State of Ohio; Mansfield (OH); On-site; USD 26,000 - 37,000; Full time

Job summary

State of Ohio is seeking an Administrative Support professional to perform a variety of clerical tasks in the Rehabilitation & Correction - Allen/Oakwood Correctional Institution in Mansfield, OH. The role involves typing, document handling, data entry into DOTS Portal and ORAS, and frontline administrative duties.

Responsibilities include filing, mailing, scheduling, and coordinating with other departments.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• -Or equivalent of Minimum Class Qualifications For Employment noted above
• Job Skills: Administrative Support/Services, computer literacy, clerical & data entry, attention to detail, organizing and planning, time management.

Responsibilities

• Types, proofreads, and edits typed documents.
• Copies, scans, distributes, posts and/or files correspondences, reports, and memos.
• Prepares various documents (e.g., composes, types, obtains signatures).
• Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor).
• Produces typed copy of staff correspondence, schedules, logs kites and types responses.
• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs.
• Directs telephone inquiries from the public to the appropriate staff member.
• Inputs data entry into ORAS, as needed.
• Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
• Interacts with other departments.
• Provides information and compilation of data.
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives.
• Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits).
• Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries).
• Reviews visiting applications for completion of content and enters data into DOTS Portal System.
• Coordinates and ensures processing of routine tasks.
• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports.
• Creates new files.
• Purges records in accordance with applicable retention schedules.
• Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in- service training as required
• Ensures work area is secure, clean, and orderly
• Provides other related clerical support as required
• Performs other duties as assigned

Skills

Administrative Support/Services

Data entry

Tools

DOTS Portal

ORAS

Job description

State of Ohio is seeking an Administrative Support professional to perform a variety of clerical tasks in the Rehabilitation & Correction - Allen/Oakwood Correctional Institution in Mansfield, OH. The role involves typing, document handling, data entry into DOTS Portal and ORAS, and frontline administrative duties.

Responsibilities include filing, mailing, scheduling, and coordinating with other departments.