Administrative Support Specialist — ERP & Billing (CTH)

PeopleShare by PROMAN; Virginia; On-site; USD 25,000 - 33,000; Full time

Job summary

PeopleShare by PROMAN in Henrico, VA is seeking an Administrative Support Specialist to help keep business operations running smoothly. The role focuses on ERP data entry, project documentation, and general administrative duties in a fast-paced environment.

The position offers a Monday–Friday schedule, 8:00 AM–5:00 PM, and a pay rate of $18–$24 per hour, with a contract-to-hire path after the probation period.

Qualifications

• High school diploma or GED required; college degree a plus.
• U.S. citizenship required due to customer and government contract requirements.
• Valid driver’s license and reliable transportation.
• Proficiency in Microsoft Word and Excel.
• Strong data entry, document management, and organizational skills.
• ERP system experience preferred.
• Excellent communication and interpersonal skills.
• Detail-oriented and able to support multiple departments in a fast-paced environment.

Responsibilities

• Utilize the company ERP system to support daily business office and project operations.
• Enter new projects, prepare job books, and maintain project documentation.
• Process material transfers, update cost sheets, and assist with purchasing activities.
• Scan, file, and organize purchase orders, expense reports, and other business records.
• Support billing, payroll, payment processing, and general administrative functions.
• Provide backup receptionist support, including answering phones and assisting visitors.
• Coordinate employee engagement activities and distribute company materials as needed.
• Assist multiple departments with administrative tasks and occasional local errands.

Skills

Communication skills

Interpersonal skills

Data entry

Multidepartment support

Detail-oriented

Education

High school diploma or GED

College degree a plus

Tools

Microsoft Word

Microsoft Excel

ERP system

Job description

PeopleShare by PROMAN in Henrico, VA is seeking an Administrative Support Specialist to help keep business operations running smoothly. The role focuses on ERP data entry, project documentation, and general administrative duties in a fast-paced environment.

The position offers a Monday–Friday schedule, 8:00 AM–5:00 PM, and a pay rate of $18–$24 per hour, with a contract-to-hire path after the probation period.