Administrative Support Specialist (Docs & Data)

Kinder Morgan, Inc.; Baton Rouge, Northern (LA, KY); Hybrid; USD 36,000 - 52,000; Full time

Job summary

Kinder Morgan, Inc. is seeking an administrative support professional in Baton Rouge, LA to assist managers with a range of clerical tasks.

Responsibilities include creating documents and reports, maintaining organized electronic and paper files, data entry, and processing invoices in Accounts Payable systems. The role emphasizes professional interaction with staff and external partners, attention to detail, and the ability to manage multiple tasks to meet deadlines in a dynamic office

Qualifications

• High School diploma or equivalent with 1-3 years of related work experience.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to use or quickly learn to use other software that may be used in the assigned position (i.e. Lawson system).
• Maintain files organized in such manner to be able quickly access accounts, records, reports, and other documents and files electronically and paper documents
• Proficient in the use of or quickly learn to use the Lawson system
• Ability to communicate clearly and professionally orally and in writing in English, using good business grammar
• Processes various work related reports and docments from information provided by others or from information self generated or maintained
• Strong analytical skills and logical thought processes, with ability to identify and resolve problems and sensitive administrative issues/problems
• Ability to recognize the need for and maintain confidentiality as appropriate.
• Ability prioritize and handle multiple tasks and meet deadlines while maintaining flexibility to provide support for developing or unexpected need
• Ability to perform all aspects of the job independently and use sound judgement, advising supervisor or seeking guidence as appropriate
• Ability to accept supervision / direction and work cooperatively with other people
• Ability to speak and understand English.
• Ability to work with others, takes direction from supervisor(s), focus attention on details, and follow work rules.
• Regularly required to sit; use hands to type, finger, handle or feel objects, tools, or controls; reach with hand and arms.
• Ability to read documents and distinguish colors in color coded reports and documents

Responsibilities

• Provides comprehensive administrative support to managers and others.
• Creates documents, reports and records electronically and on paper.
• Maintains files electronically and on paper that are up to date, organized, complete and quickly retrievable.
• Inputs data, uses and maintains data bases.
• Processes invoices and posts to Accounts Payable in the appropriate system.
• Represents the Company in a professional and positive manner with employees, the public and others.
• Prepares various reports from information provided by others, or from information maintained in the regular performance of work.
• Organizes and prioritizes work to meet deadlines while maintaining flexibility.
• Recognizes and addresses problems and suggests improvements.
• Maintains office equipment and interfaces with vendors.
• Orders, receives and maintains supplies and materials.
• Regular and predictable attendance.
• Set up lunches, supplies, phone screens etc.
• Other duties as assigned.

Skills

Microsoft Office

Lawson system

Data entry

File organization

English communication

Analytical skills

Confidentiality

Time management

Multi-tasking

Attention to detail

Education

High School diploma

Degree preferred

Tools

Lawson system

Job description

Kinder Morgan, Inc. is seeking an administrative support professional in Baton Rouge, LA to assist managers with a range of clerical tasks.

Responsibilities include creating documents and reports, maintaining organized electronic and paper files, data entry, and processing invoices in Accounts Payable systems. The role emphasizes professional interaction with staff and external partners, attention to detail, and the ability to manage multiple tasks to meet deadlines in a dynamic office