Operations Administrator

Kinder Morgan; Atlanta (GA); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plans

Paid holidays

Paid time off

Job summary

Kinder Morgan is seeking an office administrator to support multiple locations with time sheet review, invoicing, contract administration, inventory management, and budgeting assistance. The role requires strong organization, communication, and Office skills.

Candidates should have a High School diploma or GED, and experience in office administration. Occasional travel to other facilities may be required. A background check and drug screen are possible.

Qualifications

• High School diploma or GED required.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and general computer skills.
• Prior experience in office administration.
• Ability to plan, organize, prioritize and complete work with minimal supervision.
• Ability to learn company-specific software quickly.
• Able to travel occasionally to other facilities for meetings/training.

Responsibilities

• Provide administrative support for multiple locations.
• Review employee time sheets across locations.
• Prepare invoices and enter into accounting system.
• Prepare and administer contracts; verify insurance certificates.
• Manage inventory for multiple sites; issue, transfer, and audit parts.
• Order, receive, track, and return materials.
• Assist Operations Manager with budgets (annual and monthly).
• Maintain and update manuals, plans, and procedures.
• Enter data and track monthly/annual reports and budgets.
• Prepare and submit regulatory reports.
• Support Safety program and training records.
• Greet and direct visitors to the appropriate staff.
• Perform other related duties as assigned.

Skills

Verbal and written communication

Microsoft Office proficiency

Office administration experience

Analytical, self-starter, structured

Team collaboration

Valid driver’s license

Education

High School diploma or GED

Associates degree in business/Accounting

Tools

Microsoft Office (Excel, Word, Outlook, PowerPoint)

Job description

Full job description. Kinder Morgan is one of the largest energy infrastructure companies in North America. We own an interest in or operate approximately 84,000 miles of pipelines and 157 terminals. Our pipelines transport natural gas, gasoline, crude oil, carbon dioxide (CO2) and more. Our terminals store and handle petroleum products, chemicals, and other products. Kinder Morgan offers a robust benefits package including medical, dental, vision, life insurance, two retirement plans, paid holidays, and paid time off.

Primary Purpose

• Administrative support for multiple locations including St. Elmo, Altamont, & Centralia, Illinois
• Time sheet review for employees at 4 locations, including tracking of holidays, vacation, short term disability, and other employee records
• Invoice preparation and entry into company accounting system
• Contract preparation and administration, issuing of work directives, and verifying proper insurance certificates
• Inventory management for 4 locations including issuing, transferring, and auditing stock parts (Engine, Compressor, Pipe, Fittings, etc.)
• Ordering, receiving, tracking, and returning materials
• Assist the Operations Manager in preparing, tracking, and managing the operation and capital budgets (Annual & Monthly)
• Maintain and update various company manuals, plans and procedures
• Data entry and tracking of monthly and annual reports such as budget tracking, gas lost, and training records
• Complete and submit various regulatory reports
• Participate in the Safety Program and maintain Safety training records
• Greeting and directing on‑site visitors to the employees they are visiting
• Other related duties as assigned

Position Requirements

Education

High School degree or GED required.

Certification, Licenses, Registrations

Must have a satisfactory driving record as determined by the Company and a current, valid State driver's license.

Competencies, Skills, and Abilities

• Strong verbal and written communication skills; strong interpersonal skills
• Ability to demonstrate proficiency with Microsoft Office products (primarily Excel, Word, Outlook, and PowerPoint) and other general computer skills
• Prior experience in office administration
• Ability to effectively plan, organize, prioritize, and complete work with a minimum of supervision (Analytical, self‑starter, structured, disciplined)
• Good conceptual skills that will allow company specific software to be learned and utilized quickly
• Ability to work in a team environment, providing support for multiple Supervisors; ability to learn and function in a multi‑task environment and meet deadlines
• Possess and maintain a valid driver's license, and driving record satisfactory to the company
• Able to occasionally travel to other Natural Gas Pipeline / Kinder Morgan facilities for meetings and training
• Take direction from various Supervisors, keep required work schedules, focus attention on details, and follow work rules; self‑starter and able to learn on an individual basis
• Maintain a regular, dependable attendance and high level of performance
• Successful completion of a background check and drug screen upon a job offer
• Core business hours are Monday through Friday 6:30AM to 4:00PM with some overtime to be expected

Preferred Experience, Skills, and Knowledge

• Associate’s Degree related to business administration or accounting
• Prior accounting or business administration experience
• 3 to 5 years experience in an office administrative management position
• Prior budget development and cost tracking experience

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

Equal Opportunity Employer Statement

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or basis of disability or any other federal, state or local protected class.