Administrative Support Specialist, Communications

Kentucky Farm Bureau; Louisville (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

Kentucky Farm Bureau in Louisville, KY is seeking an on-site Administrative Support Specialist serving the Communications Director and department managers. You will handle office tasks, invoice processing, travel arrangements, and content updates for digital platforms.

The role requires a strong communications background, proficiency in Microsoft Office, Canva a plus, and a highly organized, professional approach to supporting a fast-paced communications team.

Qualifications

• A combination of formal education, training, and experience to acquire the knowledge and skills equivalent to those possessed by a high-school graduate or acquired through two years of college.
• Associates degree preferred.
• Communications background preferred.
• Performs tasks in a professional manner and maintains accuracy and attention to detail.

Responsibilities

• Delivers friendly customer service as the first point of contact for visitors and interview sessions.
• Establishes professional relationships with Communications staff and stakeholders.
• Helps schedule meetings and coordinates agendas and AV needs.
• Produces and updates content on TV monitors across offices.
• Receives, codes, and uploads department invoices into the financial system.
• Tracks advertising revenue checks and assists with deposits.
• Supports budget documentation and variance reporting.
• Manages department travel arrangements and expense reporting.
• Drafts templated press releases for various announcements.
• Maintains Google Business Profiles and responds to reviews.
• Supports social media program by uploading content and scheduling subscriptions.
• Proofreads communications for accuracy and consistency.
• Assists with research and gathering information for publications.

Skills

Communications background

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

High school diploma or equivalent

Associates degree preferred

Tools

Canva

Graphic design software

Job description

Kentucky Farm Bureau in Louisville, KY is seeking an on-site Administrative Support Specialist serving the Communications Director and department managers. You will handle office tasks, invoice processing, travel arrangements, and content updates for digital platforms.

The role requires a strong communications background, proficiency in Microsoft Office, Canva a plus, and a highly organized, professional approach to supporting a fast-paced communications team.