Administrative Support Specialist 1

Pinellas County Government; Largo (FL); On-site; USD 28,199 - 28,474; Full time

Benefits offered by this job

Health insurance

401(k)

Tuition assistance

Wellness centers

Job summary

A local government organization is seeking an Administrative Support Specialist in Largo, FL. Candidates will be responsible for teaching and training temporary staff, organizing workflows, and developing training materials. Ideal applicants should possess strong communication skills, relevant experience in administration, and proficiency in MS Word and Excel. This full-time role requires flexibility during electoral periods and a commitment to fostering confidence in team members. Competitive salary and benefits are offered.

Qualifications

• Clerical experience processing and maintaining administrative records.
• Ability to work flexible or emergency schedules during election periods.
• Comfort with teaching or coaching essential.

Responsibilities

• Teach and train temporary employees to ensure understanding and confidence.
• Plan, organize, and monitor workflows.
• Develop and update instructional and training materials.
• Provide direct instruction and ongoing support.
• Apply independent judgment to guide learners.
• Maintain department procedures and training instructions.
• Communicate effectively with public and coworkers.
• Use MS Word and Excel to prepare and track materials.
• Create work schedules and support staff development.

Skills

Strong communication and instructional abilities

Proficiency in MS Word

Proficiency in MS Excel

Problem-solving and decision-making skills

Education

High school diploma + 3 years experience

Associate degree + 1 year experience

Bachelor’s degree + relevant experience

Tools

VR Database

Job description

Do you enjoy guiding, teaching, and supporting individuals while helping them succeed in their roles? The Pinellas County Supervisor of Elections is seeking an Administrative Support Specialist who thrives in a learning-oriented environment and is passionate about helping citizens participate fully in the democratic process. Join our team and apply your educational talents to support our Poll Worker Department!

Salary and Benefits

• Pay range: $20.47/hr – $20.67/hr (based on skills and experience)
• Florida Retirement System (FRS) with investment and pension options
• Deferred compensation programs, wellness centers, health insurance, vision insurance, 401(k), pension plan, tuition assistance, disability insurance

Location & Schedule

• Location: 13001 Starkey Road, Largo, FL 33773
• Schedule: Monday–Friday, 8 AM–5 PM, with occasional evenings, weekends, holidays, and emergency assignments during election cycles

Responsibilities

• Teach and train temporary employees, ensuring they understand their responsibilities and are confident in performing their duties
• Plan, organize, and monitor workflows, akin to managing a class or instructional schedule
• Develop and update instructional and training materials using clear and accessible methods
• Provide direct instruction, demonstrations, and ongoing support to help employees master procedures and tools
• Apply independent judgment and problem‑solving skills, guiding learners who encounter challenges
• Review, update, and maintain department procedures and training instructions
• Communicate effectively with the public, coworkers, and temporary staff, using the clarity required in teaching environments
• Use MS Word and Excel to prepare teaching materials, track progress, maintain checklists, and monitor staff performance
• Create work schedules, review timesheets, and support staff development

Required Qualifications

• Clerical experience processing and maintaining administrative records
• High school diploma + 3 years experience OR associate degree + 1 year experience OR bachelor’s degree + relevant experience
• Ability to work flexible or emergency schedules during election periods
• Strong communication and instructional abilities – comfort with teaching or coaching essential

Desirable Skills

• Proficiency in MS Word and Excel
• Experience with VR Database
• Strong independent problem‑solving and decision‑making skills
• Teaching, training, or facilitating learning experience
• Ability to design and deliver training content

Knowledge, Skills, and Abilities

• Strong written and spoken communication skills
• Ability to present information clearly to groups and individuals
• Knowledge of record‑keeping and modern office practices
• Preparation of detailed reports, summaries, and instructional documents
• Building positive relationships with learners, staff, and the public
• Organizing complex information into teachable steps
• Ability to work independently and maintain confidentiality

Additional Information

Seniority level: Associate

Employment type: Full‑time

Job function: Administrative

Industries: Government Administration

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the link below.