Registration & Elections Coordinator

DeKalb County; Decatur (GA); On-site; USD 46,000 - 75,000; Full time

Job summary

DeKalb County in Georgia seeks an Elections staff member to lead daily operations, manage voter registration processes, and oversee poll worker training and scheduling. The role requires coordinating with supervisors, maintaining forms, and ensuring accurate records for each election cycle.

The position involves training staff, handling equipment and ballots, and ensuring compliance with election procedures. A Georgia driver's license is required and the role is full-time and on-site.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Two years of experience in elections, customer service, or office administration.
• Must possess and maintain a valid Georgia driver’s license.

Responsibilities

• Leads and coordinates daily work activities of assigned staff.
• Confer with supervisor to obtain direction regarding work assignments and priorities.
• Organizes tasks to complete assignments and monitors progress.
• Assists with training and instructing co-workers in procedures and equipment.
• Maintains voter registration records and processes updates and documentation.
• Recruits, interviews, hires, and trains poll officials and temporary workers; develops training materials.
• Manages changes to precinct maps and district lines; maintains and updates maps.
• Supports election activities including early voting, ballots, and close-out duties.
• Monitors site readiness, voter identification, and question resolution at polling sites.

Skills

Customer service

Office administration

Education

Associate’s degree in Office Administration or related field

Job description

Pay Range: $46,441 - $74,769 Job Code: 29010 Pay Grade: 14 FLSA Status: Nonexempt

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Leads and coordinates daily work activities of assigned staff; confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; and assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.

Enters new voter registration information; verifies accuracy and completeness of voter information; conducts research of state records; mails letters to retrieve missing information and documentation; updates existing records in statewide registration base; files new, updates existing, and pulls deleted voter registration cards as appropriate; scans and indexes registration and absentee applications; and files records and correspondence after processing.

Recruits, interviews, hires, and trains poll officials and temporary workers; creates online training and curriculum for in-person training; writes and administers election procedures for poll workers; updates poll worker manual and other training materials; reserves training locations; creates poll worker training and election day schedules; and oversees printing and distribution of training materials.

Monitors and manages County-wide master street files, district lines, and precinct maps; inputs new streets; makes corrections to streets placed in incorrect precincts; changes boundary lines if needed; maintains and draws congressional, house, senate, school board, and commission district lines for precincts; ensures accuracy of all district lines; redistricts, creates, and renamespolling places; and creates precinct maps.

Conducts site visits to ensure site is prepared for voting; checks voter identification; verifies voter information; assists and answers questions from voters; solves problems and resolves conflicts; ensures all necessary signage is in appropriate area of the polling site; prints election results and zero tapes for all advanced voting sites; completes Election Recap Sheet; and stores all absentee applications in boxes to send to the warehouse.

Coordinates election activities; supervises early voting polls; requests equipment and supplies to fully operate early voting polls for each election cycle; issues paper ballots; manages balloting printer; verifies voters have received the correct ballot based on their registered address; inspects generated ballots for accurate dimensions; and performs all close-out duties.

Maintains inventory of election equipment and office supplies needed to conduct day-to-day work activities. and updates and inventories election equipment after each election.

Processes jury summons follow-up questions; processes name and address changes; and sends follow-up questionnaire if voter no longer resides in the County or state.

Supplemental:

We are looking for a highly motivated and detail-oriented individual to join our elections team in a fast-paced and highly regulated environment. The role demands a proactive individual who thrives under pressure and is committed to delivering exceptional results.

Ability to work extended hours and during blackout periods as required during election cycles.

Minimum Qualifications:

Associate’s degree in Office Administration or a related field; two years of experience in elections, customer service, or office administration; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:

Must possess and maintain a valid Georgia driver’s license.