Conference Manager

BETAH Associates, Inc.; Washington (District of Columbia); On-site; USD 70,000 - 110,000; Full time

Job summary

BETAH Associates, Inc. seeks an experienced events professional to coordinate pre-meeting, on-site, and post-meeting planning for conferences, meetings, and exhibits.

The role will manage budgets, vendor coordination, speaker arrangements, and exhibit design, working primarily on-site at a federal agency in downtown Washington, DC. You will need strong organizational skills, effective communication, and the ability to manage multiple tasks under pressure, with eligibility for required security

Qualifications

• Ability to manage multiple tasks
• Self-starter who can work independently
• Team-oriented and collaborative
• Proficient in Windows/MS Office (Word, Excel)
• Experience in budgeting for events
• Knowledge of government contracting and Federal Travel Regulations
• Excellent written and verbal communication
• Strong organizational skills and attention to detail
• Professional demeanor under pressure

Responsibilities

• Manages all logistical requirements for meetings, conferences, and trade show exhibits, including budget development.
• Verifies and approves vendor invoices.
• Monitors vendor price justifications and accounts payable/receivable for compliance with regulations.
• Recruits and confirms speakers and consultants for client programs.
• Assists in design/selection of exhibit booths; designs layouts and arranges support services.
• Coordinates booth setup/teardown, drayage, AV and equipment, promos, staffing.
• Supports efficient execution of conference management tasks.
• Assists Treasury Dining Room operations, including catering collaboration.
• Manages a broad range of events for government and private organizations.

Skills

multitask effectively

self-starter

team player

MS Office (Word/Excel)

budget management

government contracting

strong communication

detail oriented

poise under pressure

Education

BS or CMP

Job description

Description

Provides pre-meeting, on-site, and/or post-meeting planning, logistical, administrative, and other support services for conferences, meetings, and other events. Specific responsibilities will vary according to individual assignments.

Description

Provides pre-meeting, on-site, and/or post-meeting planning, logistical, administrative, and other support services for conferences, meetings, and other events. Specific responsibilities will vary according to individual assignments.

Position Requirements

Minimum Job Requirements

• Ability to manage multiple tasks effectively.
• Ability to work independently, as a self-starter, and within short timeframes.
• Ability to work as part of a team.
• Good computer skills in a Windows environment (MS Office - Word, Excel).
• Skilled at developing and managing budgets.
• Knows government contracting and Federal Travel Regulations.
• Effective communicator both in writing and orally.
• Exceptionally skilled in organizing multiple, simultaneous tasks with a strong attention to detail.
• Has a professional demeanor and appearance and can maintain utmost composure under pressure.

Education and Experience

• BS or CMP and 5 years of event planning experience.

Job Responsibilities and Duties:

• Manages all logistical requirements for meetings, conferences, and trade show exhibits, including budget development.
• Verifies and approves vendor invoices.
• Monitors vendor price justifications, accounts receivable and payable, and ensure conformance to Federal Procurement and Travel Regulations.
• Recruits and confirms speakers and consultants for client programs.
• Assists in the design and selection of exhibit booths.
• Designs layout of booth and arranges for all support services (e.g., set up and tear down, drayage, audiovisual and computer equipment, promotional materials, and staffing).
• Promotes efficient and effective execution of all conference management tasks.
• Assist in the operation of the Treasury Dining Room (TDR), which provides all the in-house catering at Treasury. Assistance in the TDR can include collaboration on catering menus, catering design schemes and occasional front‑of‑house assistance.
• Able to manage a broad range of events, including meetings, conferences, shows, and exhibits for both government and private industry organizations.

Additional Information

Position will be located on-site at a federal agency in downtown Washington, DC. To qualify, the candidate must be able to obtain the required security clearance.

About the Organization

BETAH is a certified small business that focuses on projects and partners addressing issues of social equity, sustainable communities, and healthy populations. As a team of diversely talented professionals, we make a difference every day-for our clients, for the citizens they serve, and for the communities in which we live.

At BETAH, we approach our work with passion, creativity, and resolve. Client confidence and satisfaction are the measures of our success. BETAH is comprised of experts from a variety of fields-including communications, marketing, management, event planning, and technology. We unite diverse talents into a shared commitment to excellence.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.