Administrative Support Specialist

State of Missouri; Vandalia (MO); Sur place; USD 36 000 - 48 000; Plein temps

Avantages offerts par ce poste

Health insurance

Paid holidays

Paid time off

Uniforms provided when required

Pre-service and in-service training

Direct deposit of paycheck

Employee health programs

MOST 529 College Savings Program

Résumé du poste

The Missouri Department of Corrections is seeking a detail-oriented Administrative Support Clerk to handle clerical workflows, calendar management, and travel arrangements. This role supports daily operations within the department and interacts with multiple teams.

Candidates should have 2+ years in administrative support, a high school diploma, and familiarity with government procedures. Excellent organization and communication are essential for success in this role.

Qualifications

• Two or more years of experience as an Administrative Support Clerk (OSA) with the Missouri Uniform Classification and Pay System.
• Three or more years of experience in office support work and possession of a high school diploma or proof of high school equivalency.
• Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year.

Responsabilités

• Maintains with relative independence, a significant phase/segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies/rules/procedures; maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations
• Types/edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication
• Supervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures
• Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases
• Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations
• Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures; performs other related work as assigned

Connaissances

Administrative support

Formation

High school diploma

Description du poste

The Missouri Department of Corrections is seeking a detail-oriented Administrative Support Clerk to handle clerical workflows, calendar management, and travel arrangements. This role supports daily operations within the department and interacts with multiple teams.

Candidates should have 2+ years in administrative support, a high school diploma, and familiarity with government procedures. Excellent organization and communication are essential for success in this role.