Administrative Support Specialist

Synergy Information Solutions; Palm Desert (CA); On-site; USD 10,000 - 60,000; Part time

Job summary

A dynamic consulting firm in Palm Desert seeks an Administrative Support Specialist for its IT team. This part-time role involves managing schedules, supporting events, and ensuring excellent service to stakeholders. Ideal for organized individuals with strong communication skills, this position offers growth opportunities in a supportive environment.

Benefits

Health Insurance

Paid Time Off

Work-Life Balance

Growth Opportunities

Qualifications

• 2+ years of experience in an administrative or similar support role.
• Excellent verbal and written communication skills.

Responsibilities

• Answer incoming calls and manage complex scheduling.
• Assist in planning internal and external IT events.

Skills

Communication

Organization

Customer Service

Tools

Excel

Outlook

Job description

Synergy Information Solutions provided pay range

This range is provided by Synergy Information Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $28.00/hr

About Us

We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold.

Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish.

Why Join Us?

• Work-life balance: A company culture that prioritizes work-life balance for all employees
• Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off
• Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning
• Growth opportunities: Join us as we expand, with potential to move to a full-time position

About the Role

We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders, and is skilled at managing multiple tasks with accuracy and efficiency.

This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays.

Key Responsibilities

• Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone
• Manage complex scheduling and calendar coordination for meetings, appointments, and team activities
• Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support
• Compile and summarize data for internal reports
• Support the team with additional administrative tasks as needed

Required Qualifications

• 2+ years of experience in an administrative, office coordinator, or similar support role
• Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization
• Excellent verbal and written communication skills
• Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment
• Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication
• Customer service mindset with a professional phone presence
• Experience supporting sales teams or working with quotes/proposals is a plus

Preferred Qualifications

• Familiarity with ConnectWise
• Experience supporting IT teams or technical staff
• Prior experience coordinating with vendors or service providers

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Administrative

Industries

• IT Services and IT Consulting

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Inferred from the description for this job

Medical insurance

Vision insurance

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