NE Program Support Specialist/Administrative Assistant

Pheasants Forever; Central City (NE); Remote; USD 40,000 - 45,000; Full time

Job summary

Join a dedicated team in a full-time role that offers a unique opportunity to support wildlife resources. This position involves managing databases, coordinating outreach efforts, and developing educational materials. Ideal candidates will have strong organizational and communication skills, with a passion for conservation. Work from a home office and enjoy full benefits while making a positive impact in Nebraska's wildlife community. If you're detail-oriented and innovative, this role is perfect for you.

Qualifications

• Detail-oriented self-starter capable of working independently.
• Experience in customer service and volunteer work is beneficial.

Responsibilities

• Administer databases for public hunting access programs.
• Coordinate outreach efforts and manage social media groups.
• Assist with planning meetings and events.

Skills

Attention to detail

Organizational skills

Microsoft Word proficiency

Microsoft Excel proficiency

Database management

Social media management

Customer service skills

Communication skills

Education

Associate Degree in business

Degree in natural resources

Degree in accounting

Tools

Constant Contact

CRM software

Canva

Job description

NE Program Support Specialist/Administrative Assistant

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Position: Program Support Specialist/Administrative Assistant

Location: Central or eastern Nebraska

Application Deadline: May 19, 2025

Anticipated Start Date: June 16, 2025

Overview: This position offers a unique opportunity to join a dedicated team working with innovative approaches and partnerships to benefit wildlife resources in Nebraska. It is a full-time role with benefits, based in a home office environment. The successful candidate will have the opportunity to handle a wide range of responsibilities based on demonstrated skills and results.

Primary Duties:

• Administer databases to track public hunting access programs, including Open Fields and Waters and the Berggren Pheasant Plan.
• Manage public hunting access program payments and coordinate with partners for efficient program delivery.
• Oversee databases tracking chapter activities, youth programs, and fundraising results for Pheasants Forever and Quail Forever.
• Coordinate with state program staff and landowners to order seed mixtures, develop quotes, and process invoices.
• Assist with administrative duties such as tracking staff activities, managing expenses, and maintaining team digital storage accounts.
• Coordinate outreach efforts and manage social media working groups.
• Develop educational and promotional materials, update social media platforms, and contribute articles for newsletters.
• Maintain contact lists and information related to regional representatives and chapters.
• Build and maintain relationships with partners and state agencies.
• Represent the organization at outreach events and promote conservation activities.
• Assist in planning meetings, trainings, and other outreach events.
• Perform accounting functions including sales tax calculations, invoicing, and deposits.
• Manage program communication channels and handle inquiries and supplies.
• Support meeting and event planning, including agenda drafting and logistics coordination.
• Track and record data for no-till drill programs and liaise with chapters and managers to ensure program efficiency.

Required Skills and Abilities:

• Attention to detail and organizational skills
• Ability to produce accurate reports and summaries
• Proficiency with Microsoft Word, Excel, and database management
• Ability to work independently and as part of a team
• Experience with social media and website management
• Excellent customer service skills
• Strong communication skills and team orientation
• Ability to travel and work evenings/weekends for outreach events

Additional Skills:

• Ability to work from a home office with supplied equipment
• Typing speed of 45+ WPM
• Experience with Constant Contact, CRM, Canva is a plus
• Accurate financial reporting and deposit preparation skills

Education and Experience:

Preferred candidates will be detail-oriented, innovative, creative, and resourceful self-starters capable of working with minimal supervision. A minimum of an Associate Degree in business, natural resources, or related fields, or accounting is preferred. Customer service and volunteer experience are a plus.

Salary:

Range: $40,000 - $45,000, commensurate with experience. Includes full benefits and performance-based raises.

Application Process:

Submit your cover letter, resume, and three references via our recruitment website at www.pheasantsforever.org/jobs. Only online applications are accepted.

Contact:

Kelsi Wehrman, PF/QF Nebraska State Coordinator, at 402-621-0744.

Pheasants Forever, Inc. and Quail Forever are Equal Opportunity/Affirmative Action employers. All qualified applicants will receive consideration without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability, or other protected categories.