Administrative Support Specialist

Schaedler Yesco Distribution; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health coverage and benefits

401K with company match

Flexible Spending Account (FSA) & HSAs

Employee Stock Ownership Plan (ESOP)

Quarterly bonuses

Company-paid disability and life保险

Job summary

Schaedler Yesco Distribution in Mechanicsburg, PA is seeking an Administrative Support Specialist to welcome visitors, coordinate meetings, and manage communications. The role provides essential administrative support to management and various departments, with standard office hours Monday through Friday.

Responsibilities include greeting visitors, coordinating travel and meeting logistics, and handling confidential information.

Qualifications

• 1–3 years of experience in office administration, reception, front desk, customer service, or a related role.
• Experience greeting visitors, answering phones, directing calls, and handling general inquiries professionally.
• Valid Driver's License.

Responsibilities

• Greet visitors and answer inquiries, directing them to appropriate contacts.
• Coordinate meetings and appointments for executives and departments.
• Provide administrative support and prepare/submit expense reports.
• Arrange travel for attendees and manage meeting logistics.
• Oversee office supplies and coordinate distribution of materials.
• Prepare agendas, take minutes and distribute to attendees.
• Sign confidentiality agreements as required.

Skills

Customer service

Organizational skills

Communication

Multitasking

MS Office

Tools

MS Office

Job description

Join the Schaedler Yesco Distribution Team!

Why You’ll Love Schaedler Yesco Distribution

At Schaedler Yesco Distribution, we’ve been illuminating the electrical industry since 1924! As a family- and employee-owned company, we take pride in providing innovative solutions and exceptional customer service. With 29 locations across Pennsylvania, Ohio, and New York, we provide comprehensive solutions in lighting, datacomm, automation, and industrial services.

What Sets Us Apart Are Our Core Values

• Commitment to Integrity
• Teamwork
• Accountability
• Profitability

Where we work hard and go home happy!

Electrifying Benefits

• Health Coverage: Choose from 2 PPO options for Medical, Dental, Vision, and RX—coverage kicks in just 60 days after the 1st of the month!
• 401K with company match.
• Flexible Spending Account (FSA) & Health Savings Account (HSA).
• Employee Stock Ownership Plan (ESOP): Become a stakeholder in our success!
• Quarterly bonuses.
• Company-paid disability and life insurance.
• Generous paid holidays and paid time off accruing 12 days of PTO during your 1st year.
• Opportunities for continuing education and professional development.

Location: Mechanicsburg, PA | Onsite

Job Type: Full-Time

Office Hours: Monday- Friday 8 AM- 5 PM

Summary/ Objective

The Administrative Support Specialist is responsible for welcoming visitors, coordinating meetings and appointments, and managing all incoming communications. Additionally, the Administrative Assistant will provide administrative support to various members of management and departments as requested.

Essential Functions

• Managing communication –
  • handling phone calls, emails, and faxes coming into main console
• Reception duties –
  • greeting visitors, answering inquiries, directing them to appropriate contacts
• Provide administrative support for various departments/managers/executives
  • Prepare and submit executive expense reports
  • Support in managing departmental projects
• Greet vendors, customers, job applicants and other visitors and confirm appointment(s) with requested employees
• Travel arrangements – complete registrations, book travel accommodations, transportation, and itineraries for attendees
• Scheduling and meeting coordination –
  • Assist in coordinating appointments, meetings, conference calls for executives and others. Assist in arranging meeting spaces, restaurant reservations, preparing agendas, taking/typing meeting minutes and distributing to attendees.
• Office Maintenance –
  • overseeing office supplies, including paper goods, cleaning supplies, and miscellaneous food we keep onsite for meetings
  • Coordinate the ordering and distribution of office, cleaning and lunchroom supplies throughout the company
• Order, set up and clean up lunch for meetings and training events
• Must always adhere to strict confidentiality and will be required to sign a non-disclosure agreement

Competencies

• Excellent customer service skills
• Strong organizational skills with high degree of attention to detail
• Outstanding verbal and written communication skills
• Ability to multitask and work in a fast-paced environment

Knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)

Work Environment

This job operates in an office setting. This position requires the use of standard office equipment such as computers, internet, smart phones, and photocopiers.

Mental Demands

• Able to gather information, use logic to analyze information and adapt well in a fast-paced environment
• Strong interpersonal and communication skills
• Ability to learn, grow, and adapt to change
• Ability and willingness to work collaboratively
• Ability to analyze workload and establish priorities with time sensitive deadlines

Physical Demands

• Ability to use a keyboard and type proficiently
• Ability to lift to 30lbs
• Ability to walk short distances periodically
• Specific vision abilities required by this job include close vision and ability to adjust focus
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Travel

This position does not include overnight or branch travel.

Experience

• 1–3 years of experience in office administration, reception, front desk, customer service, or a related role.
• Experience greeting visitors, answering phones, directing calls, and handling general inquiries professionally.
• Valid Driver's License.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.