Administrative Support Specialist

Phyton Talent Advisors; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Phyton Talent Advisors in Dallas seeks an administrative assistant to support multiple advisor teams with meticulous document handling and word processing. The role involves coordinating schedules, filing, and ensuring smooth operations in a professional office setting.

The position requires strong MS Word/Excel/Outlook skills, the ability to work under pressure in a fast-paced environment, and excellent communication within a team.

Qualifications

• Proficient with Microsoft Word, Excel, and Outlook.
• Ability to work in a fast-paced environment and remain clear under pressure.
• Excellent communication skills; team focused.

Responsibilities

• Provide administrative support to multiple advisor teams.
• Prepare, review and edit confidential correspondence.
• Document scanning, management and archiving across multiple systems.
• Prepare travel expense and billing allocation reports.
• Prepare and handle time-sensitive quarterly client tax payments.
• Miscellaneous administrative projects as needed.

Skills

MS Word

Excel

Outlook

Fast-paced environment

Communication

Team oriented

Job description

• Provide administrative support to multiple advisor teams including:
• Preparation, review and editing of confidential correspondence
• Document scanning, management and archiving across multiple systems
• Preparation of travel expense and billing allocation reports
• Preparation and handling of time-sensitive quarterly client tax payments
• Miscellaneous administrative projects as needed

Required Skills

• Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook
• Ability to work in a fast-paced environment and think clearly under pressure
• Excellent communication skills; team focused