Administrative Support Specialist

Phyton Talent Advisors; New York (NY); On-site; USD 52,000 - 66,000; Full time

Job summary

Phyton Talent Advisors seeks an organized administrative assistant to support multiple advisor teams. You will prepare, review, and edit confidential correspondence, scan and archive documents across several systems, and help produce travel expense and billing reports.

You will also handle time-sensitive quarterly client tax payments and contribute to miscellaneous administrative projects as needed. Strong MS Word, Excel and Outlook skills, plus teamwork and composure under pressure, are

Qualifications

• Ability to work in a fast-paced environment and think clearly under pressure.
• Excellent communication skills and a team-focused mindset.
• Strong technology skills including MS Word, Excel, and Outlook.

Responsibilities

• Provide administrative support to multiple advisor teams.
• Prepare, review and edit confidential correspondence.
• Scan, manage and archive documents across multiple systems.
• Prepare travel expense and billing allocation reports.
• Assist with time-sensitive quarterly client tax payments and other ad hoc projects.

Skills

Under pressure thinking

Excellent communication

Team oriented

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

• Provide administrative support to multiple advisor teams including:
• Preparation, review and editing of confidential correspondence
• Document scanning, management and archiving across multiple systems
• Preparation of travel expense and billing allocation reports
• Preparation and handling of time-sensitive quarterly client tax payments
• Miscellaneous administrative projects as needed

Required Skills

• Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook
• Ability to work in a fast-paced environment and think clearly under pressure
• Excellent communication skills; team focused