Administrative Support

Strategic Staffing Solutions, Inc.; Dallas (TX); On-site; USD 25,000 - 36,000; Part time

Job summary

Strategic Staffing Solutions, Inc. in Dallas, TX is seeking an Administrative Support Specialist to support multiple financial advisor teams with organized office administration and strong Microsoft Office skills.

The role involves handling confidential documents, travel expense reports, billing allocations, and time-sensitive client payments while balancing competing priorities and deadlines in a wealth-management setting.

Qualifications

• Experience in administrative support or office coordination.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and perform effectively under pressure.
• Strong teamwork, professionalism, and confidentiality.
• Ability to work independently and meet strict deadlines.

Responsibilities

• Provide daily administrative support to multiple financial advisor teams.
• Prepare, review, and edit confidential correspondence and documents.
• Scan, organize, maintain, and archive documents across multiple systems.
• Prepare travel expense reports and billing allocation documentation.
• Coordinate and process time-sensitive quarterly client tax payments.
• Manage competing priorities and ensure accuracy and timely completion of assignments.
• Assist with additional administrative projects as needed.

Skills

Organization

Communication

Multitasking

Confidentiality

Independence

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Administrative Support Specialist

Location: Dallas, TX
Pay Rate: $22.00/hour W2
Contract Duration: 12 Months

Position Overview

We are seeking a highly organized and detail-oriented Administrative Support Specialist to support multiple financial advisor teams within a fast-paced wealth management environment. The ideal candidate will possess strong administrative, communication, and Microsoft Office skills, with the ability to manage confidential information and time-sensitive tasks.

Key Responsibilities

• Provide daily administrative support to multiple financial advisor teams.




• Prepare, review, and edit confidential correspondence and documents.




• Scan, organize, maintain, and archive documents across multiple systems.




• Prepare travel expense reports and billing allocation documentation.




• Coordinate and process time-sensitive quarterly client tax payments.




• Manage competing priorities and ensure accuracy and timely completion of assignments.




• Assist with additional administrative projects as needed.

Required Qualifications

• Previous administrative support or office coordination experience.




• Proficiency in Microsoft Word, Excel, and Outlook.




• Strong organizational skills and exceptional attention to detail.




• Excellent written and verbal communication skills.




• Ability to multitask and perform effectively under pressure.




• Strong teamwork, professionalism, and confidentiality.




• Ability to work independently and meet strict deadlines.

Preferred Qualifications

• Experience supporting multiple professionals or executive teams.




• Previous experience in financial services, banking, or wealth management.




• Familiarity with document management, expense reporting, or billing systems.