Administrative Support / Reporting Specialist

Goldbelt, Inc.; Warner Robins (GA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company matching

Paid time off

Job summary

Goldbelt Halo, LLC is seeking an Administrative Support / Reporting Specialist to prepare reports, trackers, and correspondence, while keeping records organized and compliant. This role supports case managers and ensures timely administrative delivery in a regulated setting.

Ideal candidates will have strong Microsoft Office skills, meticulous attention to detail, and the ability to manage multiple deadlines.

Qualifications

• Administrative support experience in healthcare, DoD, federal contracting, military medical operations, or other regulated environment.
• Experience maintaining trackers, reports, correspondence, or workload metrics.
• Ability to obtain and maintain a favorable Tier 1 background investigation and Government system access.

Responsibilities

• Prepare recurring and ad hoc reports, correspondence, memoranda, trackers, and administrative deliverables.
• Maintain status trackers, workload data, records, and reporting documentation.
• Support meeting preparation, agendas, minutes, and follow-up actions.
• Screen and route incoming calls, emails, correspondence, and administrative requests.
• Assist with data-quality reviews and document formatting.
• Track administrative due-outs and suspense items.
• Support preparation of training materials and educational products.
• Provide administrative support that allows case managers to remain focused on production workload.

Skills

Microsoft Office

Written communication

Records management

Deadline management

Tools

Excel

Word

Outlook

PowerPoint

Job description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Halo accelerates military health science and technology from discovery to fielded capability by aligning research with validated Defense Health Agency and Joint Force medical gaps. We ensure that solutions transition into operational use, strengthening warfighter readiness and survivability. Our work spans warfighter wellness, biosurveillance, infectious disease, trauma care, and AI-driven decision making.

Summary:

Goldbelt Halo, LLC is looking for a Administrative Support / Reporting Specialist

Responsibilities

Essential Job Functions:

• Prepare recurring and ad hoc reports, correspondence, memoranda, trackers, and administrative deliverables.
• Maintain status trackers, workload data, records, and reporting documentation.
• Support meeting preparation, agendas, minutes, and follow-up actions.
• Screen and route incoming calls, emails, correspondence, and administrative requests.
• Assist with data-quality reviews and document formatting.
• Track administrative due-outs and suspense items.
• Support preparation of training materials and educational products.
• Provide administrative support that allows case managers to remain focused on production workload.

Qualifications

Necessary Skills and Knowledge:

• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint.
• Strong written communication, document formatting, and records-management skills.
• Strong attention to detail and ability to manage multiple deadlines.

Minimum Qualifications:

• Administrative support experience in healthcare, DoD, federal contracting, military medical operations, or another regulated environment.
• Experience maintaining trackers, reports, correspondence, or workload metrics.
• Ability to obtain and maintain a favorable Tier 1 background investigation and Government system access.

Preferred Qualifications:

• Experience supporting medical readiness, case management, military healthcare, or AFRC operations.
• Familiarity with Government reporting, meeting minutes, suspense tracking, and medical administrative terminology.
• Experience working with PII, PHI, and HIPAA-protected information.

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.