Administrative Specialist III

Goldbelt, Inc.; Aberdeen (MD); On-site; USD 54,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid time off

Tax-deferred savings

Job summary

Goldbelt, Inc. seeks a Secretary III to provide high-level administrative support to executives and senior management. You will coordinate complex projects, assist in strategic planning, and support decision-making across the organization.

You will prepare presentations, manage schedules, organize meetings and events, and maintain office databases using Microsoft Office and related systems while ensuring compliance with SOPs and IOPs.

Qualifications

• High school diploma or equivalent required.
• 1+ year of specialized Administrative Specialist experience.
• Ability to obtain and maintain SECRET clearance as a US citizen.
• Proficiency with Microsoft Office and English language.

Responsibilities

• Provide executive-level administrative support to executives and senior management.
• Coordinate complex projects and prepare responses for taskers and information inquiries from senior management.
• Schedule meetings, trainings and conferences; organize events and meetings with labs and facilities.

Skills

Microsoft Office Suite

Written and verbal communication

SOP/IOP interpretation

Data research and analysis

English proficiency

Education

High School Diploma or equivalent

Tools

eARL

GFEBS

ATAAPS

DTS

TED

Job description

Overview

Goldbelt C6 protects the safety and health of the country by supporting civilian public health and defense medical marketspace. C6 offers research and development, engineering, and logistics services that enhance and enlarge customers' operations. C6's expertise is focused on integrating C6ISR and scientific, engineering, and technical support for various government partners. The experts at C6 are research and data-driven and ready to create custom solutions.

Summary

As a Secretary III you will play a key role in providing high-level administrative support to executives, senior management, and the broader organization. Your responsibilities will encompass a wide range of tasks, including complex project coordination, strategic planning, and decision-making support.

Responsibilities

Essential Job Functions

• Performs duties of the Administrative Specialist I and II.
• Provides administrative support to executive or equivalent level personnel.
• Works independently and with teams to advance business operations procedures, methods and tasks.
• Participates as part of integrated product/service teams to analyze and develop or redefine business operations policies and procedures to enhance business Operations.
• Supports the analysis, completion of highly visible taskers and prepares responses to taskers and information inquiries from senior level management.
• Participates or supports organizational projects which may include project schedules and reviews, status reports, milestone reviews and cost-benefit analysis.
• Facilitates and coordinates procedural issues surrounding projects to include planning and budgeting time, materials, and resources for approval by ARL personnel according to SOPs or IOPs.
• Coordinates and organizes meetings, workshops, tours or other special events - to include setting up displays pertaining to laboratories and experimental facilities.
• Serves as office administrative point of contact for non-technical and administrative requests in response to higher headquarters.
• Plans and coordinates administrative and technical training and developmental opportunities.
• Reviews and analyze administrative policies; clarify complex and confusing guidelines and provide to ARL personnel for review and approval before dissemination.
• Creates/maintains multiple office databases and systems and leverages existing databases and systems to harvest and share information to reduce administrative burden for technical and business operations teams.
• Coordinates and organizes team meetings and special events for the organization to include, but not limited to, coordinating attendance, amenities, and accommodations at the event.
• Plans and schedules conferences, tours, working lunches, symposiums, and meetings, deconflict schedules of specialized rooms and laboratories for dignitary visits/meetings.
• Coordinates protocol requirements for senior leaders through Directorate functional elements and coordinates Video Teleconference through Directorate CIO/Logistics.
• Creates, customizes, prepares and maintains presentations, briefing charts, and technical and nontechnical documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos and other presentation matter.
• Prepares documentation from draft to final form with direct oversight from, review by and approval from the Government.
• Process and anticipate conference requirements and any other special requirements using existing databases and information portals for meeting/conference/projects and follow through on activities to accomplish the ARL mission.
• Develops and recommends procedures for tracking administrative requirements and recommends a system to continually improve efficiency and performance in these areas.
• Uses current business management tools and databases such as ARL business operations SharePoint portals, Automated, Time, Attendance and Production System (ATAAPS); Defense Travel System (DTS), Army Records Information Management Systems (ARIMS) or any successor systems.
• Utilizes existing financial business systems such as General Fund Enterprise Business system (GFEBS).
• Enters data for purchase requests (PRs), Military Interdepartmental Purchase Requests (MIPRs) and transfer of funds.
• Interfaces with branch, division or directorate personnel to develop and coordinate purchase request information and data needed to execute purchase requests within GFEBS.

Qualifications

Necessary Skills and Knowledge

• Knowledge and experience using Microsoft Office Suite, specifically Outlook (email/calendars), Power Point, Excel, Word and Teams.
• Ability to effectively communicate verbally and in writing with internal and external organizations.
• Ability to interpret, implement and provide guidance in support of SOPs and IOPs.
• Ability to research and gather information; verify and analyze data.
• Must be able to speak, read, write, and understand English.

Minimum Qualifications

• High School Diploma or equivalent.
• Minimum of one (1) year of specialized experience as an Administrative Specialist II or in a comparable job description.
• Ability to obtain and maintain a SECRET clearance as a US citizen.

Preferred Qualifications

• Experience using current business management tools and databases such as eARL, GFEBS, ATAAPS, DTS and TED or any successor systems.

Pay and Benefits

The pay rate for this position is $27 an hour.

• We provide a competitive base salary commensurate with your qualifications and experience.
• medical, dental, and vision insurance
• a 401(k) plan with company matching
• tax-deferred savings options
• supplementary benefits
• paid time off
• professional development opportunities