Administrative Support - Multi Tasking - Entry Level

J & B Medical; Wixom (MI); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Paid time off

Paid holidays

Job summary

J & B Medical in Wixom, Michigan, is looking for a detail-oriented individual to train in Accounts Receivable functions and provide administrative backup for front desk operations. The role includes processing customer payments, generating invoices, and providing excellent customer service.

Requirements include a high school diploma, proficiency in Microsoft Office, and strong attention to detail. Benefits include health, dental, and paid time off.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong communication and customer-service skills.
• Ability to multitask and adapt in a dynamic environment.
• MUST have valid driver’s license.

Responsibilities

• Process and post customer payments (checks, ACH, credit cards).
• Generate and distribute invoices in a timely manner.
• Monitor accounts for overdue payments and assist with collections follow-up.
• Provide backup front desk coverage, including answering phones and greeting visitors.
• Run occasional business-related errands (bank deposits, supply pickups, etc.).

Skills

Attention to detail

Organizational skills

Customer service

Proficiency in Microsoft Office

Education

High school diploma

Associate’s degree in Accounting or related field

Tools

Microsoft Excel

Accounting software

Job description

Description

We are seeking a detail-oriented and reliable person to train in Accounts Receivable (AR) functions and learn administrative backup for front desk operations and occasional company errands as needed. This role is ideal for someone who is organized, flexible, and wanting to learn and GROW!

Monday - Friday 8:30 am to 5:00PM

Below are the areas your training will be focusing on.

Accounts Receivable Support

• Process and post customer payments (checks, ACH, credit cards)
• Generate and distribute invoices in a timely manner
• Monitor accounts for overdue payments and assist with collections follow‑up
• Reconcile AR accounts and resolve discrepancies
• Maintain accurate financial records and documentation
• Assist with month‑end closing activities related to AR

Administrative & Front Desk Support

• Provide backup front desk coverage, including answering phones and greeting visitors
• Handle incoming and outgoing mail and packages
• Assist with scheduling, filing, and general office organization
• Support various administrative tasks as needed

Errand & Office Support

• Run occasional business‑related errands (bank deposits, supply pickups, etc.)
• Assist with office supply inventory and restocking

Provide general support to ensure smooth day‑to‑day office operations

Requirements

• High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software a plus
• Strong attention to detail and accuracy
• Excellent organizational and time‑management skills
• Strong communication and customer‑service skills
• Ability to multitask and adapt in a dynamic environment
• MUST have valid driver’s license

Other Duties

All other duties as assigned by management.

Benefits

• Health, dental, and optical benefits
• Paid time off (PTO)
• Paid holidays