Administrative Assistant

Elite Brands of Colorado; Denver (CO); On-site; USD 42,000 - 63,000; Full time

Job summary

Elite Brands of Colorado is seeking an Administrative Assistant to provide front-line office support, assist with daily administrative tasks, accounting support, and overall office management in a fast-paced environment.

The role blends front desk duties with mail handling, AR support, and supplies management while emphasizing discretion with confidential information and professional interaction with staff and visitors.

Qualifications

• 2+ years in administrative, office management, or operations support.
• Strong organizational and time-management skills.
• High attention to detail, especially with financial documents.
• Ability to handle confidential information professionally.
• Proficient with Microsoft Office and quick to learn new systems.
• Excellent written and verbal communication skills.
• Ability to multitask in a fast-paced office environment.

Responsibilities

• Answer calls, route inquiries, greet guests, and manage voicemail.
• Open, sort, and distribute incoming mail and packages; handle confidential mail; process checks; coordinate shipments; support expense reporting.
• Provide AR support: deposit customer checks, respond to statements, maintain AR folders.
• Oversee office supplies, coffee service, and equipment maintenance; organize lobby and conference rooms; manage holidays and general office organization.

Skills

Organizational skills

Time management

Attention to detail

Confidential info handling

Microsoft Office

Communication skills

Multitasking

Job description

We are seeking a highly organized, proactive Administrative Assistant to serve as the front-line support for our office operations. This role is critical to keeping daily administrative, accounting support, and office management functions running smoothly. The ideal candidate is detail-oriented, comfortable handling confidential information, and enjoys being a central point of contact for employees and visitors and providing “Grand Cru” customer service.

This position combines front desk responsibilities, accounting support, and office management in a fast-paced environment.

Front Desk & Office Support

• Answer incoming phone calls and route inquiries appropriately
• Greet and assist guests at the front window and manage the will-call doorbell
• Monitor and manage the general company voicemail and info email inbox
• Maintain company phone lists, extension lists, and on-call schedules

Mail, Shipping & Check Processing

• Open, sort, and distribute incoming mail and packages
• Handle confidential mail with discretion
• Sort and process incoming checks
• Run AR check tapes to confirm deposits
• Prepare and mail signed AP and expense checks
• Coordinate outgoing shipments via FedEx, UPS, and USPS
• Support the Director of Finance & Administration with credit card expense reporting

Accounts Receivable (AR) Support

• Provide AR override codes in accordance with company policy
• Assist with entering and depositing customer checks
• Respond to statement and invoice requests
• Create and maintain AR customer folders

Office Management & Supplies

• Manage office supply ordering, snacks, beverages, and kitchen inventory
• Coordinate coffee service and vendor orders
• Oversee holiday decorating and office organization
• Clean and maintain common areas including lobby and conference rooms
• Manage kitchen cleaning schedules and office-wide rotation lists
• Coordinate printer/copier maintenance, toner ordering, and tech service calls
• Order new equipment as approved

As a representative of Elite Brands of Colorado, it is critical that you present in a professional and courteous manner to all employees and customers.

Qualifications

• 2+ years of experience in an administrative, office management, or operations support role
• Strong organizational and time-management skills
• High attention to detail and accuracy, especially with financial documents
• Ability to handle confidential information professionally
• Comfortable using Microsoft Office (Outlook, Word, Excel) and learning new systems
• Excellent communication skills, both written and verbal
• Ability to multitask and prioritize in a fast-paced office environment

Preferred Skills

• Experience supporting accounting or finance teams (AR/AP exposure a plus)
• Familiarity with office equipment, shipping platforms, and basic IT troubleshooting