Administrative Support - Homeland Security (TS Clearance)

Arc Aspicio LLC; Washington (District of Columbia); Hybrid; USD 52,000 - 60,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Arc Aspicio LLC in the Washington, DC area is seeking an Administrative Support professional to provide scheduling, meeting logistics, records, and executive support in a fast-paced federal environment. A Top Secret clearance is required and candidates must live in the DC area with hybrid work arrangements.

You will coordinate calendars, manage mailboxes, and collaborate with clients and internal teams to deliver accurate notes and professional documents, while thriving in a dynamic setting and

Qualifications

• Demonstrated experience managing calendars, correspondence, records, meeting logistics, task trackers, and competing deadlines.
• Ability to prepare accurate notes, summaries, trackers, and professionally formatted documents for leadership review.
• Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to obtain and maintain a favorable DHS Fitness Determination and access to required unclassified Government information and facilities.
• Proven to be flexible and thrive in a dynamic, ambiguous, and complex work environment and manage multiple tasks and projects simultaneously.
• Outstanding written and oral communication and collaboration skills.
• Ability to collaborate and work effectively remotely and in-person.
• Desire to join a consulting firm and learn business concepts; loves to collaborate and reach out to get involved in company events, offerings, and special projects.
• Ability to work in the Washington, DC metro area and travel to different locations.
• Clearance: U.S. Citizenship only (no dual citizenship). Currently holds a Top Secret clearance.
• Education: Bachelor’s degree.
• Critical Skills: Organization, detail-oriented, clear communication, collaborative mind-set, and interest in working in a consulting firm. Interest in working on assignments outside of one project is strongly desired.

Responsibilities

• Provide logistical support in a classified environment for meetings, including registration, onsite support, attendance, executing agendas and plans
• Coordinate calendars, meeting schedules, recurring syncs, leadership engagements, and related communications for internal and external stakeholders
• Maintain organized records, files, logs, rosters, membership lists, distribution lists, participation records, document inventories, and audit trails in accordance with applicable records requirements
• Manage designated mailboxes, acknowledge inquiries promptly during core business hours, maintain inquiry logs, and route requests to the appropriate team member
• Communicate and coordinate with team members promptly to tailor messaging and perform quality checks for accuracy and completeness
• Collaborate with our clients to solve tough problems, delivering outstanding client service, and achieving mission results
• Apply excellent consulting, business analysis, and communications skills to quickly identify problems, analyze challenges, and recommend solutions to our team and our clients

Skills

Calendar management

Notes and summaries

Written and verbal communication

Collaboration

Detail-oriented

Remote and in-person collaboration

Education

Bachelor’s degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Arc Aspicio LLC in the Washington, DC area is seeking an Administrative Support professional to provide scheduling, meeting logistics, records, and executive support in a fast-paced federal environment. A Top Secret clearance is required and candidates must live in the DC area with hybrid work arrangements.

You will coordinate calendars, manage mailboxes, and collaborate with clients and internal teams to deliver accurate notes and professional documents, while thriving in a dynamic setting and