Executive Admin & Coordination Lead (Homeland Security)

Arc Aspicio; Washington (District of Columbia); Hybrid; USD 52,000 - 60,000; Full time

Job summary

Arc Aspicio in Washington, DC is seeking an Administrative Associate (Homeland Security) to provide scheduling, meeting logistics, records, correspondence, task tracking, and executive support in a fast-paced federal environment. The role requires the ability to obtain and maintain a favorable DHS Fitness Determination.

The position operates in a hybrid model, with work at client sites, the DC office, and remotely; candidates must reside in the DC area and be eligible for a Public Trust

Qualifications

• 4 years of relevant administrative, executive support, program support, or meeting coordination experience
• 3 years supporting Federal programs with focus on critical infrastructure
• 2 years leading workstreams
• Ability to obtain and maintain a favorable DHS Fitness Determination

Responsibilities

• Coordinate calendars, meeting schedules, recurring syncs, leadership engagements, and related communications
• Support virtual and in-person meetings from planning through follow-up, including invitations, registration, venue research, logistics, materials, onsite support, attendance tracking
• Prepare, format, route, and track agendas, pre-reads, briefing packages, correspondence, reports, memos, meeting materials
• Maintain organized records, files, logs, rosters, membership lists, distribution lists, and audit trails
• Manage designated mailboxes, acknowledge inquiries promptly during core business hours
• Communicate and coordinate with team members to tailor messaging and perform quality checks for accuracy
• Collaborate with clients to solve problems, deliver client service, and achieve mission results
• Apply consulting, business analysis, and communications skills to identify problems and propose solutions

Skills

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Communication skills

Remote collaboration

Education

Bachelor's degree

Job description

Arc Aspicio in Washington, DC is seeking an Administrative Associate (Homeland Security) to provide scheduling, meeting logistics, records, correspondence, task tracking, and executive support in a fast-paced federal environment. The role requires the ability to obtain and maintain a favorable DHS Fitness Determination.

The position operates in a hybrid model, with work at client sites, the DC office, and remotely; candidates must reside in the DC area and be eligible for a Public Trust