Administrative Support & Front Office Coordinator

ADP, Inc.; Irvine (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) is seeking an Administrative Support Clerk in Irvine, CA. This role provides high-level administrative support, oversees front-office operations, coordinates hospitality and meeting logistics, and maintains organized office areas in a fast-paced legal environment.

The successful candidate will handle filing, scheduling, onboarding, mail and supply management, and various duties to ensure smooth operations across the firm’s office.

Qualifications

• Minimum of one year’s experience with scheduling, hospitality, and office logistics.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, etc.).
• Excellent organizational and time-management abilities.
• Professional demeanor and dependable work ethic.
• Attention to detail and strong documentation skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Provide general administrative assistance to the Office Manager
• Maintain physical and electronic filing systems; organize files for new matters
• Input and save information to the firm’s file system
• Assist legal staff with large copy jobs and the preparation of binders for hearings
• Assist with onboarding tasks for new employees
• Answer and direct incoming phone calls; take and deliver messages
• Greet visitors and guests; validate parking, and issue loaner key cards
• Maintain a professional and organized front office area
• Schedule meetings and send Outlook calendar invitations
• Manage office reservations for visiting attorneys
• Maintain and update the master conference room calendar
• Prepare conference rooms for meetings and depositions; clean and restock as needed
• Order and set up food and beverages for meetings
• Clean and restock the kitchen area at the end of each day
• Stock printers and copiers with paper daily
• Report on office or equipment maintenance issues to the Office Manager
• Submit building work orders for facility concerns
• Maintain and update inventory list of office and kitchen supplies, including snacks and beverages
• Understand and implement employee safety protocols
• Perform additional duties and special projects as assigned

Skills

Scheduling

Hospitality

Office logistics

Microsoft Office

Job description

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) is seeking an Administrative Support Clerk in Irvine, CA. This role provides high-level administrative support, oversees front-office operations, coordinates hospitality and meeting logistics, and maintains organized office areas in a fast-paced legal environment.

The successful candidate will handle filing, scheduling, onboarding, mail and supply management, and various duties to ensure smooth operations across the firm’s office.