Legal Office Services & Client Support Coordinator

Hawkins Parnell & Young, LLP; Santa Ana (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Vision Plan

Dental Insurance

Life Insurance

401k

Short-Term Disability

Long-Term Disability

Profit Sharing

Job summary

Hawkins Parnell & Young, LLP in Santa Ana is seeking an Office Services Coordinator to support attorneys, staff and clients. The role focuses on front-desk duties, mail processing, file management, vendor coordination and trial preparation assistance.

Candidates should have 2–5 years in office services or administrative work, strong MS Office skills, excellent communication, independence and confidentiality. The firm offers a competitive salary and comprehensive benefits.

Qualifications

• Proficient in MS Office and file management suite.
• 2–5 years of office services/administrative experience; law firm experience is a plus.
• Ability to work independently.
• Strong organizational and communication skills.
• Excellent customer service to internal and external customers.
• Maintain confidentiality of client and Firm matters.

Responsibilities

• Answer main phone line and welcome guests.
• Process daily incoming/outgoing mail.
• Order office supplies.
• Communicate with vendors and process vendor invoices.
• Conference room preparation and setup.
• Create and maintain paper and electronic files in compliance with internal policies.
• Read incoming materials to determine filing/classification.
• Assist in trial preparation.
• Learn and utilize litigation software.
• Scan/OCR documents.
• Assist with other duties and special projects as needed.

Skills

MS Office

File management

Customer service

Independence

Communication skills

Confidentiality

Job description

Hawkins Parnell & Young, LLP in Santa Ana is seeking an Office Services Coordinator to support attorneys, staff and clients. The role focuses on front-desk duties, mail processing, file management, vendor coordination and trial preparation assistance.

Candidates should have 2–5 years in office services or administrative work, strong MS Office skills, excellent communication, independence and confidentiality. The firm offers a competitive salary and comprehensive benefits.