Administrative Support Coordinator (Temporary) - Onsite

Arthur J. Gallagher & Co. (AJG); Kapolei, Northern (HI, KY); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Career development opportunities

Collaborative, people-first culture

Global reach with local impact

Job summary

Gallagher in Honolulu is seeking an Administrative Support Coordinator to provide essential clerical and administrative support to our Kapolei office. This is a fully onsite role with a standard 8:00 AM to 4:30 PM schedule, a 2-3 month temporary assignment, and potential for permanent placement.

You will handle mail, letters, invoicing, and coordination tasks to keep daily operations running smoothly. Strong data entry, organization, attention to detail, and MS Office proficiency are required.

Qualifications

• Strong data entry and clerical skills.
• Experience in administrative, clerical, or office support roles.
• Excellent organizational and time management abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced office.
• Professional communication and interpersonal skills.
• Dependable, punctual, and able to work independently.
• Proficient in Outlook, Word, and Excel.

Responsibilities

• Scan and upload incoming mail into the claims management system daily.
• Process and distribute incoming and outgoing mail and correspondence.
• Prepare and send letters and other communications.
• Assist with coordination of physician treatment plans for review by Resolution Managers.
• Support office operations and facilities-related tasks.
• Process invoices and payments for office supplies and expenses.
• Maintain accurate records and documentation.
• Provide general clerical support to leadership and staff.
• Assist with special projects and additional duties as assigned.

Skills

Data entry

Administrative experience

Organizational skills

Attention to detail

Multitasking

Communication skills

Reliability

MS Office (Outlook Word Excel)

Tools

Microsoft Office

Job description

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Overview

Are you organized, dependable, and looking for an opportunity to gain valuable office experience with a well-established organization? We're seeking a detail-oriented Administrative Support Coordinator to provide essential clerical and administrative support to our Honolulu office.

This position serves as the central administrative resource for the office, helping ensure daily operations run smoothly. The ideal candidate enjoys staying organized, managing multiple tasks, and supporting a team in a professional office environment.

Please see additional position details below:

• Temporary assignment anticipated to last 2-3 months
• Fully onsite position based in our Kapolei, HI office located on 1001 Kamokila Blvd, Kapolei, HI 96707
• Work schedule: Monday through Friday, 8:00 AM to 4:30 PM
• Potential opportunity for permanent employment based on business needs and performance

How you'll make an impact

As the primary administrative support person for the office, you’ll be responsible for a variety of clerical and operational duties, including:

• Scan and upload incoming mail into the claims management system on a daily basis
• Process and distribute incoming and outgoing mail and correspondence
• Prepare and send letters and other mailed communications
• Assist with the coordination and distribution of physician treatment plans for review by Resolution Managers
• Support office operations and facility-related administrative tasks
• Process and enter invoices and payments related to office supplies, equipment, and facility expenses
• Maintain accurate records and documentation
• Provide general clerical and administrative support to office leadership and staff
• Assist with special projects and additional administrative duties as assigned

About You

• Strong computer and data entry skills
• Previous administrative, clerical, office support, or customer service experience
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities in a fast‑paced office setting
• Professional communication and interpersonal skills
• Dependable, punctual, and able to work independently
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel

#LI-MS2

#contingent

Compensation and benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)