Administrative Support Coordinator (Temporary) - Onsite

Arthur J. Gallagher & Co. (AJG); Honolulu (HI); On-site; USD 42,000 - 48,000; Full time

Job summary

Gallagher - a global organization, is seeking an Administrative Support Coordinator in Honolulu to provide essential clerical and administrative support for the Kapolei office. This temporary, fully onsite role supports daily operations and helps the team stay organized and efficient.

The ideal candidate will have strong data entry and Microsoft Office skills, a proven track record in administrative support, and the ability to multitask in a professional, detail-oriented environment.

Qualifications

• Prior administrative/clerical experience is preferred.
• Strong organizational and time-management skills are essential.
• Attention to detail and accuracy are required.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Ability to manage multiple tasks in a fast-paced office.
• Professional communication and interpersonal skills.

Responsibilities

• Provide clerical and administrative support to the Honolulu office.
• Process and route mail and correspondence.
• Prepare letters and other communications for distribution.
• Assist with coordination of administrative tasks and office operations.
• Support leadership and staff with general clerical duties.
• Contribute to special projects as needed.

Skills

Data entry

Administrative experience

Organization

Time management

Communication

Dependability

Independence

MS Office proficiency

Tools

Microsoft Office

Job description

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Overview

Are you organized, dependable, and looking for an opportunity to gain valuable office experience with a well-established organization? We're seeking a detail-oriented Administrative Support Coordinator to provide essential clerical and administrative support to our Honolulu office.

This position serves as the central administrative resource for the office, helping ensure daily operations run smoothly. The ideal candidate enjoys staying organized, managing multiple tasks, and supporting a team in a professional office environment.

Please see additional position details below:

• Temporary assignment anticipated to last 2-3 months
• Fully onsite position based in our Kapolei, HI office located on 1001 Kamokila Blvd, Kapolei, HI 96707
• Work schedule: Monday through Friday, 8:00 AM to 4:30 PM
• Potential opportunity for permanent employment based on business needs and performance

How you'll make an impact

As the primary administrative support person for the office, you’ll be responsible for a variety of clerical and operational duties, including:

• Scan and upload incoming mail into the claims management system on a daily basis
• Process and distribute incoming and outgoing mail and correspondence
• Prepare and send letters and other mailed communications
• Assist with the coordination and distribution of physician treatment plans for review by Resolution Managers
• Support office operations and facility-related administrative tasks
• Process and enter invoices and payments related to office supplies, equipment, and facility expenses
• Maintain accurate records and documentation
• Provide general clerical and administrative support to office leadership and staff
• Assist with special projects and additional administrative duties as assigned

About You

• Strong computer and data entry skills
• Previous administrative, clerical, office support, or customer service experience
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities in a fast‑paced office setting
• Professional communication and interpersonal skills
• Dependable, punctual, and able to work independently
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel

#LI-MS2

#contingent

Compensation and benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)