Administrative Support Coordinator - 135398

UC San Diego; Oakland (CA); On-site; USD 40,000 - 86,000; Full time

Job summary

UC San Diego is seeking an Administrative Support Coordinator for its Residential, Retail and Supply Chain Services team. The role involves managing Meal Plan accounts, reconciling financial records, and providing administrative support in a customer-oriented environment. Ideal candidates will have experience in administrative roles and strong analytical and interpersonal skills.

Qualifications

• Knowledge of bookkeeping procedures.
• Experience training co-workers.
• Ability to maintain confidentiality.

Responsibilities

• Administer and maintain resident Meal Plan accounts.
• Reconcile various accounts and produce reports.
• Communicate effectively with students and vendors.

Skills

Knowledge of business math

Analytical skills

Interpersonal skills

Organizational skills

Technical knowledge of Microsoft Suite

Education

Experience as an Administrative Assistant

Tools

Microsoft Word

Excel

Access

Job description

Administrative Support Coordinator - 135398

Click Here to
Apply Online

Job Description

Filing Deadline: Thu 6/5/2025

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 05/27/2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/05/2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Hybrid Work Schedule: Monday-Friday: 8:00am - 4:30pm, 3 days onsite.

DESCRIPTION

Join the Residential, Retail and Supply Chain Services (RRSS) team at UC San Diego, a dynamic and innovative campus department dedicated to delivering exceptional service to the university community. As a valued RRSS team member, you will be contributing to a broad and complex organization consisting of five key units: Housing, Dining and Hospitality (HDH), Integrated Procure-to-Pay Solutions (IPPS), the UC San Diego Bookstore, Triton Print & Digital Media, and the Early Childhood Education Center (ECEC). With a focus on innovation and customer satisfaction, RRSS aims to inclusively meet the diverse needs of the UC San Diego community while fostering a sense of belonging for our students and staff. As a member of the HDH team, you will be part of a self-funded unit with over 900 staff employees, 1,000 student employees, and an annual operating budget of $250 million, providing housing and dining services to over 20,000 students, faculty, staff, and their families. RRSS is proud to promote and create opportunities for greater equity, diversity and inclusiveness within our division.

The Administrative Support Coordinator is responsible for the administration and maintenance of resident Meal Plan accounts, Triton Cash accounts, Conference Group cards, and special staff card groups. Maintain database of multiple Triton card accounts and audits for accuracy of data. Responsible for reconciliation of various accounts, reports, and ledgers. Produce reports for various managers as well as vendors under contract. Effectively communicate with students, parents, vendors, and managers with tact and diplomacy in customer service-oriented office. Provide a high level of administrative and technical support on a wide variety of customer and business issues.

QUALIFICATIONS

• Knowledge of business math and general bookkeeping and procedures; accounts and payable and receivable.

• Experience training co-workers and student staff on procedures and processes.

• Demonstrated analytical skill to understand financial reports, budgets, and multiple financial details.

• Experience as an Administrative Assistant.

• Proven knowledge and skill of spreadsheet, word processing and data base management software applications, including Microsoft Word, Excel and Access.

• Ability to construct queries, tables, and download results to Excel or Access for analysis and reporting.

• Skill and knowledge of interpersonal relation skills, including the ability to communicate in a helpful, pleasant and informative manner to a wide variety of people, both in person and on the telephone. This includes relationships with staff and students.

• Skill to organize a continuous flow of work in a timely manner and meet continuous, mandatory deadlines, yet maintain accuracy and neatness.

• Knowledge and ability to maintain confidentiality of required records including account holder personal information and credit card numbers.

• Skill to remain calm, efficient and patient under pressure while dealing effectively with a wide variety of people, with changing priorities, and with frequent interruptions.

• Demonstrated broad technical knowledge and proficiency in Microsoft Suite products to prepare business correspondence, reports, and spreadsheets. Ability to adapt to learning new technology systems and programs and ability to apply technology to new processes.

SPECIAL CONDITIONS

• Operating needs of the department require varied work schedules.

• Background check clearance is required.

CANRA Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online

Payroll Title:

BLANK AST 3

Department:

HOUSING/DINING/HOSPITALITY

Hiring Pay Scale

$28.51 - $32.74/ Hour

Worksite:

Campus

Appointment Type:

Career

Appointment Percent:

100%

Union:

CX Contract

Total Openings:

1

Work Schedule:

Days, 8 hrs/day, Hybrid: Mon-Fri, 8am-4:30pm, 3 days onsite

Click Here to
Apply Online

X

Share This Page

Administrative Support Coordinator - 135398

Share link. Copy this URL:

La Jolla, CA

Posted: 5/22/2025

Job Reference #: 135398