Administrative Support Coordinator

The DAVIS Companies; Exton (PA); On-site; USD 24,000 - 34,000; Full time

Job summary

The DAVIS Companies in Exton, PA are seeking an Administrative Support Coordinator for a contract-to-hire role. The position focuses on organizing project data, coordinating documentation, and communicating with customers and internal teams.

Work hours are Monday to Friday, 8:00 AM to 5:00 PM, with a pay rate of $21.00 per hour. Responsibilities include data entry in the tracking system, data imports and updates, tracking progress, submitting payments, and preparing project packages.

Qualifications

• Previous administrative, customer service, office support, or data entry experience preferred.
• Strong attention to detail and organizational skills.
• Comfortable working with Microsoft Office, particularly Excel and Outlook.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• High school diploma or equivalent.

Responsibilities

• Enter and maintain project data within the company's tracking system
• Perform data imports and update project records as needed
• Track project progress and ensure information is accurate and up to date
• Submit payment requests and coordinate with internal departments
• Communicate with customers and local municipalities via phone and email
• Compile project documentation and prepare packages for shipment
• Assist with general administrative and clerical duties
• Support the team with additional projects and tasks as assigned

Skills

Data entry

Customer service

Microsoft Excel

Microsoft Outlook

Attention to detail

Organizational skills

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Outlook

Job description

Location Exton, United States Sector Admin & Secretarial Salary $21.00 per hour

Administrative Support Coordinator - Contract To Hire

We are seeking a detail-oriented Administrative Support Coordinator to join a busy team in Exton, PA. This role is ideal for someone who enjoys organizing information, coordinating project documentation, and communicating with customers and internal teams. The position offers an opportunity to join a growing organization with the potential for long-term employment.

Shift of the Admin Support: Monday - Friday | 8:00 AM - 5:00 PM

Pay Rate/Salary of the Admin Support: $21.00 per hour

Responsibilities of the Admin Support:

• Enter and maintain project data within the company's tracking system
• Perform data imports and update project records as needed
• Track project progress and ensure information is accurate and up to date
• Submit payment requests and coordinate with internal departments
• Communicate with customers and local municipalities via phone and email
• Compile project documentation and prepare packages for shipment
• Assist with general administrative and clerical duties
• Support the team with additional projects and tasks as assigned

Qualifications of the Admin Support:

• Previous administrative, customer service, office support, or data entry experience preferred
• Strong attention to detail and organizational skills
• Comfortable working with Microsoft Office, particularly Excel and Outlook
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• High school diploma or equivalent