Administrative Clerk

Ultimate Staffing Services; Vancouver (WA); On-site; USD 29,000 - 30,000; Part time

Job summary

Ultimate Staffing Services is seeking an Administrative Professional to support a local non-profit on a contract basis. The role involves day-to-day administration, accurate data entry, and timely processing of departmental tasks in a temporary engagement.

Responsibilities include processing applications, maintaining Excel trackers, uploading documents, updating notes, and assisting the team with additional tasks as needed. This contract is approximately 3 months with potential extension.

Qualifications

• Proven experience in administrative support.
• Strong proficiency with Microsoft Excel and Office applications.
• Experience with document management systems (Docuware, Elite, or similar).
• Excellent organizational skills with attention to detail and accuracy.
• Strong communication skills and ability to work independently or collaboratively in a team.

Responsibilities

• Assist with sending, receiving, and processing applications to internal department.
• Maintain and update Excel tracking spreadsheets to ensure accurate data management.
• Upload and store documents in the system in accordance with departmental procedures.
• Update notes and relevant data within the system to maintain up-to-date records.
• Support the team with additional administrative tasks as needed.

Skills

Data entry

Excel

Communication

Organizational skills

Team collaboration

Tools

Docuware

Elite

Job description

Salary: USD21 - USD22 per hour

Position Summary

We are seeking a detail-oriented and organized Administrative Professional to support one of our leading local non-profit clients on a contract basis. This role involves providing day-to-day administrative support to ensure smooth operations, accurate data entry, and timely processing of departmental tasks.

Employment Type

Temporary / Contract (Approx. 3 months, with potential extension)

Compensation

$21.38 - $22.45 per hour

Key Responsibilities

• Assist with sending, receiving, and processing applications to internal department.
• Maintain and update Excel tracking spreadsheets to ensure accurate data management.
• Upload and store documents in the system in accordance with departmental procedures.
• Update notes and relevant data within the system to maintain up-to-date records.
• Support the team with additional administrative tasks as needed.

Qualifications

• Proven experience in administrative support, data entry, or office coordination.
• Strong proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience with document management systems preferred (Docuware, Elite, or similar).
• Excellent organizational skills with attention to detail and accuracy.
• Strong communication skills and ability to work independently or collaboratively in a team environment.

Assignment Duration

Approximately 3 months, with potential for extension based on departmental needs. (not guaranteed)