Administrative Support Associate — Office Operations & Coordination

Northwell Health; Town of Smithtown (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Northwell Health is seeking an entry-level Administrative Assistant to support office operations in a clinical setting. You will handle clerical tasks, greet visitors, answer calls, schedule meetings, and maintain patient and department records with accuracy and discretion.

The role emphasizes strong organization, attention to detail, and reliable teamwork to keep the office running smoothly in a fast-paced hospital environment.

Qualifications

• High School Diploma or equivalent is required.
• 0-1 years of relevant experience, required.
• Additional Salary Detail: The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).

Responsibilities

• Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office.
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Education

High School Diploma or equivalent

Job description

Northwell Health is seeking an entry-level Administrative Assistant to support office operations in a clinical setting. You will handle clerical tasks, greet visitors, answer calls, schedule meetings, and maintain patient and department records with accuracy and discretion.

The role emphasizes strong organization, attention to detail, and reliable teamwork to keep the office running smoothly in a fast-paced hospital environment.