Administrative Support Associate II

University of Kentucky; Lexington (KY); On-site; USD 36,000 - 52,000; Full time

Job summary

The University of Kentucky Police Department is seeking an Administrative Support Associate to back UK Police HealthCare Security operations. The role covers financial support, HR assistance, and general office tasks within a security operations context.

Key duties include processing purchase requests, deposits, and work orders; validating time reports; assisting with Workers’ Care and FML requests; and supporting HR actions in SAP such as new hires, promotions, and separations.

Qualifications

• Experience with MS Word and Excel; SAP knowledge in Finance and HR Modules.
• Familiarity with budgets and finance-related procedures.
• Strong verbal and written communication; highly organized and detail oriented.

Responsibilities

• Provide Security Operations financial support, HR/employee support, and administrative support for UKPD Health Care Security business operations.
• Process purchase requests; prepare cash and check deposit transmittals; handle work order requests and billing.
• Verify time entry reports and assist with Workers’ Care and FML requests for UKHC Security Officers; support HR actions in SAP (new hires, promotions, separations).

Skills

MS Word

Excel

Verbal and written communication

Organizational skills

Attention to detail

Tools

SAP (Finance & HR)

SRM

PRDs/JVs/Workflow

TRIP travel system

Procard compliance

Job description

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Sitting for extended periods of time, viewing computer screens for extended periods of time, and on occasion lifting objects up to 50 pounds.

Shift

Primarily Monday - Friday 8:00 am to 5:00 pm

This position works overtime at all home UK Football Games by processing all lost and found property. This position will have opportunities to work overtime to support the Wildcard ID Office in peak seasons.

Job Summary

The University of Kentucky Police Department is seeking a Administrative Support Associate to support UK Police HealthCare Security business operations.
The main job responsibilities of this position are Security Operations financial support, HR/employee support, administrative support, customer service, and UKPD Business office support as needed.
Specific duties include processing purchase requests, preparing cash and check deposit transmittals, preparing work order requests, processing work order billing, verifying time entry reports, assisting with Workers Care and FML requests of UKHC Security Officers, assisting UK Police Human Resources with new hire, promotion, and separation actions in SAP .

Skills / Knowledge / Abilities

Extensive experience in MS Word and Excel, SAP knowledge and experience (Finance and HR Modules, SRM , PRDs, JVs, Workflow, TRIP travel system, Procard protocols and compliance, etc.), familiar with UK Budget Procedure Manual, ability to learn and use multiple computer systems, exceptional verbal and written communication skills, organizational skills, and attention to detail

Does this position have supervisory responsibilities?

No

Deadline to Apply

Deadline to Apply 11/23/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Which best describes your experience with finance systems to include SAP, IRIS, grants management, Procard protocols and compliance, Payment Request Documents, travel vouchers, JVs, online cash transmittal, and other finance procedures and processes?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Please indicate the following areas of SAP/IRIS you have paid, full-time employment experience working with: Procard protocols and compliance;Payment Request Documents (PRDs) and Shopping Carts; TRIP travel system; Journal Vouchers (JVs).

  (Open Ended Question)

• * What best describes your level of experience with Excel?
  • None
  • Beginning (e.g. basic formatting, sorting, adding columns)
  • Intermediate (e.g. conditional formatting, data lists, formulas)
  • Advanced (e.g. macros, pivot tables, analytical add-ins)