Administrative Staff Officer II

University of Kentucky; Lexington (KY); On-site; USD 70,000 - 95,000; Full time

Job summary

The College of Fine Arts at the University of Kentucky seeks an Administrative Staff Officer II, titled College Business Operations Manager, to lead financial and business operations. Reporting to the CFO/Assistant Dean for Finance, you will manage budgets, financial reporting, grant oversight, and supervise administrative staff.

You will prepare and analyze financial reports using SAP, Tableau, and Excel, monitor accounts, and support college‑level financial planning.

Qualifications

• Budget management and financial reporting experience.
• Experience with Federal Grants budgeting and post‑award activities.
• Supervisory experience with administrative staff.
• Proficiency with SAP and Tableau, plus strong Excel skills.
• Solid MS Windows and Outlook proficiency.

Responsibilities

• Provide leadership and oversight for college financial and business operations.
• Prepare and analyze financial reports using SAP, Tableau, Excel.
• Monitor and reconcile accounts; manage budget transactions and salary allocations.
• Coordinate grant budgeting, cost share, salary reimbursements, and post‑award activities.
• Supervise administrative staff and promote consistent policy application.

Skills

Budget management

Financial reporting

Grant budgeting

Staff supervision

SAP experience

Tableau experience

Excel proficiency

MS Windows / Outlook

Tools

SAP

Tableau

BW

Excel

Outlook

MS Windows

Job description

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

none

Shift

Monday through Friday 8:00am – 5:00pm and evenings as required

Job Summary

The College of Fine Arts is seeking an Administrative Staff Officer II, with a working title of College Business Operations Manager, to provide leadership and oversight for college financial and business operations. Reporting to the CFO /Assistant Dean for Finance, this position is responsible for budget and account management, financial reporting and analysis, grant financial oversight, and supervision of administrative staff. The position prepares and analyzes financial reports using SAP , Tableau, Excel, and other university financial systems; monitors and reconciles accounts; manages budget transactions and salary allocations; and supports college-level financial planning and decision-making.

The position also serves as a college liaison with centralized pre- and post-award grant offices, supports grant budgeting, cost share, salary reimbursements, and related post-award activities. In partnership with college leadership, the position provides supervision and guidance to administrative support staff, coordinates business functions and staff training, and promotes consistent application of University policies and procedures across the college. Additional responsibilities include providing backup support for faculty advancement and payroll processes and contributing to process improvements that increase the effectiveness and efficiency of college operations.

Skills / Knowledge / Abilities

MS Windows, Excel, Outlook: UK, SAP , BW

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? Yes

Preferred Education/Experience

Deadline to Apply

Deadline to Apply 11/19/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Provide your number of years of experience in budget management and development (Open Ended Question)
• * What is your experience in working with the financial aspects of Federal Grants? (Open Ended Question)
• * How many years of supervisory experience do you have?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * What budgeting systems/platforms do you have experience with (i.e. SAP, Tableau) (Open Ended Question)
• * How would you describe your level of fluency in Microsoft Office products, especially with Excel? (Open Ended Question)
• * Describe your experience with using the Tableau Reporting Tool and give an example of how you have used it. (Open Ended Question)