Administrative Support Associate

Chester-County-of-Pennsylvania; West Chester (Chester County); On-site; USD 36,000 - 48,000; Full time

Job summary

County of Chester is seeking an SSS III to provide entry-level administrative support within their department. The role emphasizes clerical duties, basic organization, computer and typing skills, and reliable office presence in West Chester, PA.

Essential duties include filing, receptionist tasks, payroll entry, mail distribution, calendar management in Outlook, and general data entry. A HS diploma and confidentiality are required, with strong interpersonal and organizational skills preferred.

Qualifications

• High School Diploma or GED required.
• Ability to maintain confidential information and handle confidential matters.
• Basic spelling, grammar and math skills.
• Ability to prioritize and organize work.
• Ability to use office machines (fax, copier, calculator, etc.).
• Strong interpersonal and customer service skills.
• Strong time management and organizational skills.
• Basic accounting skills.
• Accurate and detail oriented with good verbal and written communication skills.
• Familiar with reception desk functions.
• Ability to deal with all types of people and personalities.
• Able to follow written and verbal instructions.
• Flexible, with an ability to multi-task.
• Exhibits a strong work ethic and a willingness to learn new tasks.
• Ability to work effectively with people from diverse backgrounds.
• Professionalism, integrity, and honesty with an ability to handle confidential matters

Responsibilities

• Provide clerical support (typing, filing, copying, processing paperwork).
• Receptionist duties (answer phone calls and direct inquiries).
• Sort and distribute incoming mail.
• Payroll entry and attendance tracking.
• Maintain office supplies.
• Miscellaneous data entry.
• May provide cashier services (cash, checks, receipts).
• Maintain logs and ensure accuracy.
• Create and maintain calendars in Outlook.
• Perform other duties and special projects as required.

Skills

Typing speed 40 wpm

Word processing

Excel basics

Office suite

Interpersonal skills

Time management

Customer service

Confidentiality

Education

High School Diploma or GED

Tools

OutLook

Microsoft Word

Excel

PowerPoint

Office equipment (fax, copier)

Job description

County of Chester is seeking an SSS III to provide entry-level administrative support within their department. The role emphasizes clerical duties, basic organization, computer and typing skills, and reliable office presence in West Chester, PA.

Essential duties include filing, receptionist tasks, payroll entry, mail distribution, calendar management in Outlook, and general data entry. A HS diploma and confidentiality are required, with strong interpersonal and organizational skills preferred.