Administrative Assistant IV: Organized Data-Driven Support

Chester-County-of-Pennsylvania; West Chester (Chester County); On-site; USD 35,000 - 48,000; Full time

Job summary

Chester County is seeking an SSS IV to provide intermediate administrative support within the department. The role emphasizes organization, computer and typing skills, and clerical tasks such as data entry, filing, and mail distribution.

The position includes receptionist duties, data entry, and records management. Candidates should have a high school diploma or GED, at least one year of office experience, and strong grammar, spelling, and communication abilities.

Qualifications

• High School Diploma or GED required.
• Minimum of one year of general office experience.
• Typing speed of at least 50 wpm.
• Excellent verbal and written communication skills.
• Strong grammar and spelling.
• Ability to work as part of a team.

Responsibilities

• Receptionist/customer service duties (answer phones, greet visitors).
• Typing and data entry (prepare and distribute lists, transcription, maintain data).
• Clerical duties (fax, copy, print, etc.).
• Maintain databases, logs and spreadsheets.
• Sort and distribute incoming mail.
• Maintain and order supplies.
• Filing and indexing (pull files, re-file, update records).
• Perform special projects as assigned (research, training, errands).
• Attend or facilitate meetings as needed.

Skills

Typing 50 wpm

Verbal communication

Written communication

Interpersonal skills

Teamwork

Multitasking

Attention to detail

Grammar and spelling

Education

High School Diploma or GED

Associate's degree in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Microsoft Outlook

Internet

PeopleSoft Financial/HR

Job description

Chester County is seeking an SSS IV to provide intermediate administrative support within the department. The role emphasizes organization, computer and typing skills, and clerical tasks such as data entry, filing, and mail distribution.

The position includes receptionist duties, data entry, and records management. Candidates should have a high school diploma or GED, at least one year of office experience, and strong grammar, spelling, and communication abilities.