Administrative Support Assistant (Office Automation)

U.S. Army; New Orleans (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

The U.S. Army Engineer District New Orleans is seeking a capable administrator to provide clerical and analytical support for the Area Office. You will help manage records, travel, cost reporting, and information support to ensure timely operations.

The role includes advising the Area Engineer on administrative matters, maintaining property accountability, and preparing reports and vouchers. Occasional TDY travel is required.

Qualifications

• The duties require organizational, record-keeping, and administrative skills.
• Attention to detail and ability to handle cost reporting and documentation.

Responsibilities

• Plan, assign, and coordinate administrative and clerical work for Area Office personnel.
• Advise the Area Engineer on administrative matters affecting office operations, travel, and reporting.
• Respond to routine administrative and non-technical reports and correspondence.
• Maintain detailed cost records and provide timely fund status information.
• Manage government property accountability for office equipment and supplies.
• Prepare recurring and special reports, travel orders, vouchers, and other documentation.

Job description

About the Position:

The incumbent of this position provides a wide range of clerical and administrative support services for the Area Office of the New Orleans, LA Division of the US Army Engineer District.
Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management.

Duties

• Plan, assign, and coordinate administrative and clerical work for Area Office personnel to ensure timely completion of records management, time-and-attendance reporting, travel, cost-distribution, reporting, and information-support requirements.
• Advise the Area Engineer on administrative and clerical matters affecting office operations, personnel, travel, property, supply, budget, and cost reporting.
• Personally responds to routine administrative and non-technical reports and/or correspondence.
• Maintain detailed cost records for Area Office work and provide the Area Engineer timely information on fund status, expenditure rates, balances, job costs, and other operating costs.
• Manage day-to-day accountability and control of government property, including office equipment, computers, printers, scanners, desks, and field equipment.
• Maintain office files and records; prepare recurring and special reports, travel orders, reimbursement vouchers, correspondence, memoranda, and other administrative documentation.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• The duties of this position require occasional temporary duty (TDY) travel.