ADMINISTRATIVE SUPPORT ASSISTANT (OA)

Army National Guard Units

Havre de Grace (MD)

Remote

USD 58,000 - 75,000

Full time

7 days ago

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Job summary

Army National Guard Units in Havre de Grace, MD is seeking an Administrative Support Assistant (OA) to provide administrative support across budgeting, purchasing, supply, and personnel functions within an ARNG maintenance/logistics office.

The role requires knowledge of Office Automation systems and ability to manage records, travel arrangements, and coordination of policy development, with a Secret clearance and telework eligibility. Salary range posted: $57,736–$75,059 per year.

Qualifications

Proficiency in budgeting, purchasing, supply, personnel, word processing, and records management.

Responsibilities

Advises on administrative procedures and supports budgeting, purchasing, supply, personnel, word processing, and records management.
Tracks financial, personnel, and other administrative transactions as they flow through the office.
Coordinates travel arrangements including travel orders and hotel reservations.
Develops policy letters and coordinates with staff before final review.
Maintains official files and safeguards confidential documents.

Skills

Office Automation

Budgeting

Purchasing

Records management

Travel arrangements

Tools

Office Automation software

Job description

Hiring Agency: Army National Guard Units

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE SUPPORT ASSISTANT (OA), Position Description Number T5050000 and is part of the MD CSMS, National Guard.

Key Responsibilities

he purpose of the position is to provide a variety of administrative support, technical assistance, and participation in the management of an Army National Guard (ARNG) Maintenance and/or Logistics office by applying a good working knowledge of maintenance and/or logistics mission and programs. Knowledge of Office Automation (OA) systems to use several types of software for various office needs is required.

This position performs the following duties: Advises regarding the practical and technical aspects of office administration, to include budgeting, purchasing, supply, personnel, word processing, and files management; and performs staff support work in each of these areas.

Updates the office's supply sources; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; processes and tracks purchase documents; Collects data for the office-operating budget, reviews submissions for proper format and compliance with budget requirements and consolidates material into an annual office budget. Serves as the Records Management Coordinator for the organization.

Ensures subordinate activities maintain official files in accordance with regulatory and published guidance. Provides instructions to personnel to ensure that the records program is executed properly. Provides for control of classified documents for the organization. Insures that documents are properly logged and safeguarded.

Tracks virtually all financial, personnel, supply, and other administrative transactions as the documentation flows through the office in both electronic form and on paper. Accomplishes travel arrangements for the office to include travel and hotel reservations, travel orders, and coordinates visits. May serve as the travel account program manager.

Assists in the development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.

Work requires general knowledge of the maintenance and/or logistics mission and functions of the office; and understanding of how the office's various administrative services relate to one another and to the office's mission. Work also requires broad understanding and detailed procedural knowledge of budget, purchasing, personnel, and information processing functions of the office.

Contacts are with co-workers and managers in the organization for which services are performed, and staff specialists at higher echelons. Advises other administrative personnel of latest directives regarding administrative procedures. Performs other duties as assigned.

Requirements & Education

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Which agency is hiring for this position?

This position is with Army National Guard Units, Department of the Army.

What is the salary for this position?

The posted pay range is $57736 – $75059/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Secret security clearance.

What is the application deadline?

Applications close on 2026-10-09.

Who is eligible to apply?

This position is open under the 'Special Authorities' hiring path.