SECRETARY (OA) TITLE 32

Army National Guard Units

Springfield (IL)

On-site

USD 41,000 - 59,000

Full time

14 days+

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Job summary

Army National Guard Units in Springfield, IL seeks a Secretary (OA) to provide high-level clerical and administrative support to supervisors. You will screen inquiries, schedule appointments, arrange travel, and manage correspondence with attention to policy and accuracy.

The role requires performing word processing and drafting routine materials, while maintaining suspense records and ensuring timely replies and actions. A Secret clearance is needed.

Qualifications

Experience in clerical and administrative support.
Ability to screen inquiries and refer to appropriate staff.
Experience scheduling appointments and meetings.

Responsibilities

Provide personal assistant and clerical support to supervisors.
Screen calls, draft and route routine information, and manage documents.
Schedule meetings, arrange travel, and prepare agendas and attendance lists.
Prepare and review correspondence for format, policy, and accuracy.

Skills

Clerical support

Scheduling

Travel arrangements

Communication

Tools

Word processing software

Job description

Hiring Agency: Army National Guard Units

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a SECRETARY (OA) TITLE 32, Position Description Number D0832000 and is part of the IL DCSOPS, National Guard.

Key Responsibilities

As a SECRETARY (OA) TITLE 32, GS-0318-5/6, you will serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Major Duties - This is NOT an all-inclusive list: Exercise judgment in screening those which can be handled personally or be referred to other staff personnel or divisions. Personally take care of many matters and give out administrative and readily available substantive information to callers.

Determine when the supervisor should be interrupted. Schedule appointments, meetings and conferences without prior clearance based upon personal knowledge of supervisor's workload and current issues of importance. Make arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list.

Arrange for travel, arrange visit schedules, notify organizations and officials to be visited, makes reservations, and submits travel vouchers and reports. Review outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy and inclusion of necessary attachments. Maintain suspense records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action.

Utilize word processing equipment to select information from source data or type, from plain copy or rough draft, a variety of material, including military and nonmilitary correspondence, reports, summary sheets and staff studies, and statistical and tabular material.

Requirements & Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.

Which agency is hiring for this position?

This position is with Army National Guard Units, Department of the Army.

What is the salary for this position?

The posted pay range is $40736 – $59031/yr.

What security clearance is required?

This position requires a Secret security clearance.

What is the application deadline?

Applications close on 2027-08-27.

Who is eligible to apply?

This position is open under the 'Nguard' hiring path.