Administrative & Support Assistant — In-Office Role

The Hilb Group, LLC; Cranston, Northern (RI, KY); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Company Paid Life Insurance

Long-Term Disability

Short-Term Disability

Medical plan

Dental plan

Vision plan

FSA/HSA

401(k) with company match

Critical Illness Insurance

Accident Insurance

Hospital Indemnity

Supplemental Life Insurance

Legal and Identity Protection

Pet benefits

Generous PTO

Job summary

The Hilb Group, headquartered in Cranston, RI, is seeking an Administration & Support Assistant to join our in-office team. This role reports to the agency in Cranston and requires strong organization, prioritization, and teamwork.

The ideal candidate will have a minimum high school diploma, solid communication skills, and proficiency with Microsoft Office. Duties include filing, scanning, handling mail, coordinating meetings, and supporting data entry and client contact.

Qualifications

• Minimum High School degree.
• Demonstrated communications and interpersonal skills.
• Basic working knowledge of computer hardware setups
• Strong working knowledge of Microsoft Office products including Word and Excel
• Familiarity with insurance workflows and processes desired but not required
• Ability to learn and adapt to new and evolving software products relevant to the insurance industry
• Perform all job requirements, consistently produce quality work, complete tasks accurately and on time, prioritize and plan work assignments, use time efficiently to meet productivity standards and commitments
• Take responsibility for own actions and be responsive to coaching from account managers and department manager
• Strive to continuously pursue training and development opportunities to build knowledge and skills
• Understand and follow established Hilb procedures
• Understand and follow policies published in Hilb Employee Handbook

Responsibilities

• Sort, scan, and log incoming carrier and client checks
• Distribute all incoming faxes and monitor general office email inbox
• Place orders for all office supplies for Cranston office
• Assist in organizing meetings and office events, including ordering food or refreshments
• Manage postage meter and printer/scanner supplies and maintenance
• Provide administrative and clerical assistance such as scanning, printing and mailing
• Assist with data processing projects as directed by the P&C Operations Manager
• For an assigned shift, answer and direct incoming phone calls to appropriate regional branches or staff.
• Forward new business calls distributed as instructed
• For an assigned shift, direct and provide assistance to customers and other people visiting the Agency
• Be a backup to receive, open, sort, and scan ina com ing mail
• Be a backup to sign for all deliveries and other services rendered to the Agency
• Be a backup to maintain conference room schedule and directs visitors to appropriate rooms

Skills

Communications skills

Interpersonal skills

Organizational skills

Time management

Education

High School diploma

Tools

Microsoft Office

Job description

The Hilb Group, headquartered in Cranston, RI, is seeking an Administration & Support Assistant to join our in-office team. This role reports to the agency in Cranston and requires strong organization, prioritization, and teamwork.

The ideal candidate will have a minimum high school diploma, solid communication skills, and proficiency with Microsoft Office. Duties include filing, scanning, handling mail, coordinating meetings, and supporting data entry and client contact.