Administrative Support Assistant II (Prescott, AZ) (Part Time)

UNIVERSITY OF ARIZONA; Prescott (AZ); Hybrid; USD 25,000 - 32,000; Part time

Benefits offered by this job

Health insurance

Tuition reduction

Paid time off

Job summary

The University of Arizona, Yavapai County Cooperative Extension Office, seeks an Administrative Support Assistant II in Prescott, AZ. This part-time role (32 hours per week) serves as the first point of contact for visitors and staff, providing courteous front-desk service and essential administrative support across offices.

You will handle scheduling, records, correspondence, and outreach tasks, coordinate events, and assist with budgeting and office operations while maintaining a professional,

Qualifications

• High school diploma or equivalent; 3 years of relevant experience.
• Valid driver’s license required.
• Strong customer service and communication skills.

Responsibilities

• Greet visitors and manage front desk interactions.
• Provide administrative support to office staff and programs.
• Record minutes and distribute reports.
• Manage calendars, scheduling, and office supplies.
• Coordinate conferences, workshops, and registrations.
• Assist with financial transactions and budgeting using UAccess.

Skills

Customer service

Written communication

Verbal communication

Organizational skills

Team collaboration

Microsoft Office

Adobe

Education

High school diploma

Tools

Microsoft Office

Adobe

Job description

Posting Number req27080

Department Yavapai County Office

Department Website Link https://extension.arizona.edu/local-offices/yavapai-county

Location County Extensions and Farms

Address Prescott, AZ USA

Position Highlights The Yavapai County Cooperative Extension Office is seeking an enthusiastic and organized individual to fill the position of Administrative Support Assistant II. This individual is the initial contact for both internal and external stakeholders and should be extremely comfortable working with the public. The incumbent will work with Extension faculty, staff, and community members, and as such, demonstrate a friendly, helpful, and professional presence in all office interactions.

The successful candidate will provide administrative support for the office, such as coordinating activities, scheduling, and other support duties to ensure efficient office operations. The ideal individual will have excellent customer service skills, strong, efficient, and effective written and verbal communication, administrative and organizational skills, and the ability to manage multiple priorities. The successful candidate should expect to work in a team environment and be able to manage tasks and projects independently.

The University of Arizona Cooperative Extension of Yavapai County has been serving area residents since 1919 through practical educational programing, by extending University practical University knowledge to Yavapai County communities in an effort to enhance the lives and wellbeing of our stakeholders. We represent a unique three-way cooperative partnership between the United States Department of Agriculture, the University of Arizona, and Yavapai County government, providing local citizens access to the Land Grant University System. Our roots in communities help us understand local needs and priorities and allow us to connect people with the university expertise and resources that are crucial in making a meaningful difference by improving lives and creating lasting impact.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Administrative

• Record minutes at meetings and process the written report for distribution.
• Print and distribute reports, correspondence, technical documents, forms, and fliers.
• Maintain existing spreadsheets, input data, and update databases, and cross-index and alphabetically file documents or correspondence.
• Work closely with the Mohave office Administrative Secretary on transactions to ensure processing is complete.
• Maintain all office calendars.
• Arrange for facilities and services to conduct conferences, workshops, or meetings as directed by the supervisor.
• Assist with conference/workshop registration and setup.
• Monitor and order office supplies.
• Troubleshoot technical difficulties with office equipment and computers in consultation with appropriate IT and other technical consultants.

Communication

• Responsible for working at the front desk at the Yavapai County Prescott office and interfacing with the public.
• Ensure that public areas are welcoming, and program and community information is displayed, maintain office bulletin board, document holders, and general office appearance.
• Greet visitors and refer them to the appropriate office staff or supervisor.
• Monitor and redirect as needed all incoming emails, and sort and distribute mail for office staff.
• Answer telephone calls and route them to the appropriate person.
• Communicate with and support routine and non-routine inquiries from faculty, staff, and the public.
• Provide clerical support to the administration team, 4-H, Agriculture and Natural Resources, and Family and Consumer Health Sciences.
• Resolve typical administrative and operational problems or situations impacting the staff and faculty work unit under supervisor direction.

Social Media & Technical

• Assist with departmental websites and communication platforms to ensure accurate content.
• Work with department staff to create and distribute digital marketing through Trellis software.
• Assist with social media with departmental content in collaboration with other department staff.
• Create Smartsheets registration forms and maintain registration data with input from department staff.
• Assist with preparation of the annual report using Microsoft software.

Financial Administration & Reporting

• Monitor and approve department program expenditures, ensuring that budget allocations are not overspent.
• Under supervision utilize UAccess to review and monitor account activity, budgets, and balances for appropriate spending and compliance with the Program directives and U of A policies and regulations.
• Assist with requesting, reviewing, processing and/or approving day-to-day business transactions such as invoicing, cash receipts, disbursement vouchers, travel expense reimbursements, and payment requests with accuracy, completeness and in compliance with University policies and procedures.

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills.
• Excellent organizational abilities and able to manage and establish work priorities as needed.
• Ability to work collaboratively in a team environment.
• Proficient in Microsoft Office Programs (Work, Excel, and PowerPoint) and Adobe.
• Knowledge of standard office policies and procedures.
• Ability to work in a busy and sometimes noisy work environment.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

• Experience working with the public in a school, college, and/or community-based organization setting.
• Prior work in an administrative support position or in a similar role.
• Experience working with financial administration software.
• Previous experience with social media, marketing, and digital communications.

FLSA

Non-Exempt

Full Time/Part Time

Part Time

Number of Hours Worked per Week

32

Job FTE

.80

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$18.15 - $22.69

Compensation Type

hourly rate

Grade

4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required

Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies

1

Target Hire Date

10/12/2026

Contact Information for Candidates

Phillip Peek
[e-mail]

Open Date

9/18/2026

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].