Administrative Support Assistant II

UNIVERSITY OF ARIZONA; Tucson, Northern (AZ, KY); Hybrid; USD 25,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability programs

Paid vacation

Job summary

University of Arizona's Eller College of Management Undergraduate Programs Office seeks an Administrative Support Assistant II to provide essential administrative and operational support, coordinating processes and maintaining records to ensure smooth daily operations.

The role supports the Undergraduate Associate Dean with calendar management, meeting coordination, and project support, collaborating with faculty, staff, students, and partners.

Qualifications

• High School diploma or equivalent, or equivalent learning attained through professional work experience.
• Minimum of 3 years of relevant experience.
• Experience troubleshooting computer hardware and peripherals.
• Experience working with University of Arizona systems, including UAccess.
• Experience supporting academic, business, or higher education administrative operations.

Responsibilities

• Provide administrative and business process support for Undergraduate Programs operations.
• Coordinate office logistics, facilities requests, and operational activities.
• Support staff with travel arrangements and related documentation.
• Manage the reservation and scheduling of seminar and conference rooms in collaboration with college partners.
• Assist with student support processes and departmental services.
• Maintain technology and equipment inventories.

Skills

Office administration

Microsoft Office

Calendar management

Customer service

Education

High School diploma or equivalent

Tools

UAccess

Job description

The Administrative Support Assistant II serves as a key member of the Eller College of Management Undergraduate Programs Office, providing administrative and operational support to ensure the effective daily operation of the department. This position coordinates business processes, supports operational activities, maintains departmental records and databases, and assists with facilities, technology, and customer service functions. The role works collaboratively with faculty, staff, students, and university partners to support departmental goals and deliver high-quality services.

This position also provides direct administrative support to the Undergraduate Associate Dean, including calendar management, meeting coordination, and support for department initiatives and projects. The successful candidate will be highly organized, customer service oriented, detail focused, and capable of managing multiple priorities in a dynamic environment.

This role may take on additional responsibilities as required by the position and the department. The primary hours of this are in-person, Monday through Friday, 8am – 5pm. Some evening and weekend hours may be required.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Operational Administration and Department Support

• Provide administrative and business process support for Undergraduate Programs operations.
• Coordinate office logistics, facilities requests, and operational activities.
• Support staff with travel arrangements and related documentation.
• Manage the reservation and scheduling of seminar and conference rooms in collaboration with college partners.
• Assist with student support processes and departmental services.
• Maintain technology and equipment inventories and support resource tracking.

Coordination and Customer Service

• Serve as a primary point of contact for internal and external inquiries.
• Respond to requests for information using knowledge of university and departmental policies and procedures.
• Draft correspondence and communications on behalf of the department.
• Coordinate with building management regarding facilities issues and maintenance requests.
• Work with IT partners to address departmental technology needs.
• Support departmental space management and inventory processes.

Database and Technical Support

• Create and maintain recordkeeping processes, databases, and operational documentation.
• Assist with updating departmental procedures and best practices documentation.
• Coordinate shared departmental technology resources, including laptops and tablets.
• Maintain public-use computers and related equipment inventories to ensure operational readiness.

Administrative Support to Undergraduate Associate Dean

• Manage and maintain the Undergraduate Associate Dean's calendar, appointments, meetings, and events.
• Coordinate meeting logistics and administrative activities on behalf of the Associate Dean.
• Support department initiatives, projects, and special assignments as directed.
• Assist with department meetings, events, and activities.

Knowledge, Skills, and Abilities (KSAs):

• Knowledge of administrative operations, business practices, and office procedures.
• Demonstrated understanding of organizational processes and operations.
• Strong organizational, prioritization, and time management skills.
• Excellent verbal and written communication skills.
• Ability to provide outstanding customer service and work effectively with diverse stakeholders.
• Ability to manage multiple responsibilities with attention to detail and accuracy.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong problem-solving skills and ability to identify process improvement opportunities.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High School diploma or equivalent, or equivalent learning attained through professional work experience.
• Minimum of 3 years of relevant experience.

Preferred Qualifications

• Experience troubleshooting computer hardware and peripherals.
• Experience working with University of Arizona systems, including UAccess.
• Experience supporting academic, business, or higher education administrative operations.

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$18.15 - $22.69

Compensation Type

hourly rate

Grade

4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

10/12/2026

Contact Information for Candidates

[e-mail]

Open Date

9/8/2026

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

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In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].