Administrative Support Professional I (Athletics) (Part-time)

Phase2 Technology; Tucson (AZ); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability

Paid vacation and holidays

Tuition reduction

Retirement plans

Recreation access

Job summary

University of Arizona's Athletics Department is seeking an Administrative Support Professional I to assist the Vice President and senior leadership with confidential administrative tasks. The role supports the central office, coordinates scheduling, meetings, and communications with internal and external stakeholders.

The position requires flexibility, including nights, weekends, and travel as needed, and does not offer visa sponsorship.

Qualifications

• Bachelor's degree or equivalent; 1 year of relevant work experience preferred.
• Ability to work a flexible schedule, including nights, weekends, and travel as needed.

Responsibilities

• Execute daily operational and administrative tasks under supervision to support department leadership.
• Schedule and coordinate meetings, events, and logistics, including room reservations and materials.
• Facilitate effective communication within the department and with university colleagues, students, and external partners.
• Maintain calendars; arrange travel; prepare correspondence, documents and presentations; take meeting minutes.

Skills

Verbal & written communication

Multitasking

Confidentiality

Project coordination

Detail oriented

Organization

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Administrative Support Professional I (Athletics) (Part-time)

Posting Number: req26920

Department: Administration and Athletics

Department Website Link: arizonawildcats.com

Location: Tucson Campus

Address: 1 National Championship Drive, Tucson, AZ 85721 USA

Position Highlights

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering integrity, innovation, and student-athlete success.

The University of Arizona's Athletics Department invites you to apply for the role of Administrative Support Professional I. This position performs a variety of complex and confidential administrative support functions for the Vice President and Director of Athletics and senior leadership. Supervises and manages the central office, coordinate executive communications and scheduling, and support internal and external stakeholders.

This position requires the ability to work a flexible schedule, including nights, weekends, and travel as needed.

Visa sponsorship is not available for this position.

• health, dental, and vision insurance plans
• life insurance and disability programs
• paid vacation, sick leave, and holidays
• U of A/ASU/NAU tuition reduction for the employee and qualified family members
• retirement plans
• access to U of A recreation and cultural activities
• and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Execute daily operational and administrative tasks under supervision to support department leadership and the department.
• Schedule and coordinate meetings, events, and logistics, including room reservations and preparation of materials.
• Facilitate effective communication within the department and with university colleagues, students, and external partners by routing inquiries and providing routine information.
• Maintain calendars; make travel arrangements; prepare correspondence, documents and presentations; meeting minutes and other administrative duties.
• Prepare, format, and proofread correspondence, reports, presentations, and other documents, ensuring accuracy and compliance with university standards.
• Maintain organized electronic and physical filing systems for records, correspondence and reference materials, ensuring efficient retrieval and proper archiving.
• Track departmental expenditures and assist with purchasing, reimbursements, and invoice processing according to university policies, report discrepancies to supervisors.
• Collects, analyzes and maintains budget, project, program or operational data and prepare reports.
• Maintain inventory of office supplies and coordinate maintenance of office equipment to ensure smooth daily operations.
• Assist with administrative tasks and logistics for department initiatives, meetings, and events led by Department Heads, including gathering, compiling, and verifying information for memos, reports, and presentations.
• Support project logistics, including timeline tracking and material preparation.
• Coordinates and collaborates on special projects.
• Perform general office support, contribute to team goals, and support the successful completion of department projects and responsibilities.
• Budget accountability.
• Additional duties as assigned.

Knowledge, Skills and Abilities

• Excellent verbal and written communications skills.
• Ability to multitask with frequent interruptions.
• Ability to maintain confidentiality and work effectively under time constraints.
• Ability to initiate, lead, and support value-added projects.
• Meticulous attention to detail.
• Fosters a collaborative work environment through respectful and effective communication.
• Strong organizational skills, including the ability to plan, prioritize, and successfully manage multiple concurrent projects.
• Ability to develop and maintain positive interpersonal relations.
• Ability to communicate effectively with individuals at all organizational levels and project a positive and professional attitude.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience is required.

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 20 + nights and weekends

Job FTE: .50

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: Depends on Experience

Compensation Type: hourly rate

Grade: 7

Compensation Guidance: The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: PC1

Job Family: Administrative Support

Job Function: Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates:

Morgan Domenick

[e-mail]

Open Date: 8/27/2026

Open Until Filled: Yes

Documents Needed to Apply: Resume, Cover Letter, and One Additional Document

Notice of Availability of the Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].