Administrative Support Assistant - 4100114

State of Missouri; Jefferson City (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Life insurance

Medical insurance

Dental insurance

Vision insurance

Prescription coverage

Job summary

State of Missouri seeks a professional to manage grants-related tasks and invoicing in Jefferson City. You will handle grant payments, Drupal content uploads, and training for recipients, ensuring accessibility compliance and proper documentation.

The role emphasizes strong analytical skills, compliance with regulations, and collaboration across teams to support environmental programs for Missouri citizens.

Qualifications

• Knowledge of grant programs, funding, and related regulations.
• Ability to analyze information and utilize IT for data handling.
• Adaptability to changing conditions and new information.

Responsibilities

• Track and process invoices and grant payments with proper funding codes.
• Manage Drupal uploads and ensure Section 508 compliance for operations.
• Schedule and deliver trainings for grant recipients, including logistics.
• Create and maintain forms for the operations section.

Skills

Grants management laws

Data analysis

Flexibility

Tools

Drupal

Job description

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.This position will be located at 1730 E. Elm Street, Jefferson City, MO 65101.

• Track and meticulously process invoices for payment, ensuring that all invoices and expense reports are accurately coded with the appropriate funding codes designated for grant payments related to the Solid Waste Management District grants.
• Manage Drupal uploads to the department’s website specifically for the Operations Section, update and maintains all documents to ensure compliance with Section 508 standards for Operations.
• Responsible for scheduling training and providing training material for grant recipients for Solid Waste District Grants for the grant’s unit. This includes reserving locations/rooms, compiling presentations, Hosting the training within the district.
• Create and maintain forms for operations section and assist with other sections when requested.

To be successful in this position, a candidate will need the following skills:

• Grants Management Laws, Regulations, and Guidelines: Knowledge of principles, laws, regulations, policies, practices, and guidelines (for example, Executive Orders, Code of Federal Regulations, OMB circulars) of grant or agreement programs, including their order of precedence.
• Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.
• Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.

Equivalent To Those Typically Gained By 1-3 years of relevant experience. (Substitutions may be allowed.)Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.

How We Invest In You

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Julianna Kliethermes, Chief of Operations at 573-526-9940 or [e-mail]

Or

Sally Namassy, Recruiter at [e-mail]