Administrative Support Assistant

Corthell Transportation; Rock Springs (WY); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

2 weeks of paid time off

Job summary

Corthell Transportation is seeking an Administrative Support Assistant for our Rock Springs office. This role supports daily operations, including managing communications, organizing resources, and facilitating executive tasks.

Ideal candidates will have strong organizational and communication skills, a high school diploma, and experience in an office environment. The position offers a salary range of $18.00-$20.00 per hour along with 2 weeks of paid time off.

Qualifications

• 1-2 years experience as a dispatcher, secretary or receptionist preferred.
• Proven ability to work in a fast-paced environment.
• Familiarity with office equipment like printers and fax machines.

Responsibilities

• Field inbound communications and route them appropriately.
• Organize internal resources for accessibility.
• Create Bill of Ladings and coordinate permit orders.
• Facilitate executive-level operations, including travel booking.

Skills

Organizational skills

Communication skills

Time-management skills

Problem-solving skills

Proficiency in Microsoft Office

Resourcefulness

Education

High school diploma

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Corthell Transportation is looking for a Administrative Support Assistant to join our team in our Rock Springs office. This person will work to support the daily operations of the office.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Create Bill of Ladings, coordinate permit orders, track permit orders, load costing, tracking pilot cars and pilot car invoicing.
• Familiarity with expense reports, load costing, general book keeping practices and data entry will be key in this roll.
• Be able to work with a dynamic office staff, taking direction from multiple sources and prioitizing workload.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1-2 years experience as an, dispatcher, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

About Corthell Transportation:

Corthell Transportation is a midsize over the road heavy haul trucking company dedicated to moving our freight safely and efficiently across the continental United States.

Benefits:

Corthell Transportation benefits include 2 weeks of paid time off.

Salary range is $18.00-$20.00 per hour andis dependent on experience