Administrative Support Assistant

Allied Universal; Ohio; On-site; USD 10,000 - 60,000; Full time

Job summary

Allied Universal is seeking an Administrative Support/Payroll Assistant for the Perry Nuclear Power Plant. This role will involve maintaining payroll functions, overseeing human resources processes, and ensuring compliance with various laws and company policies. Ideal candidates will have experience in HR or payroll, along with a high school diploma.

Benefits

Medical, dental, and vision coverage

Life insurance

Retirement plan

Employee assistance programs

Company discounts

Qualifications

• Minimum of one year of successful experience in a human resources-related field.
• Prior work experience in payroll, accounting, or a related field.
• Ability to obtain and maintain necessary state or federal licensing.

Responsibilities

• Maintain Payroll and Billing functions through time and attendance.
• Assist in recruitment, selection, and placement processes.
• Ensure compliance with HR policies and applicable laws.

Skills

Payroll applications

Time/labor materials software

Clerical duties

Education

High school diploma or equivalent

Tools

WinTeam

Oracle

ADP

Job description

Overview

Allied Universal, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!

Job Description

Allied Universal is looking to hire a Administrative Support/Payroll Assistant for Perry Nuclear Power Plant!

The Administrative Support Assistant has dual primary areas of responsibility. The first area of primarily responsibility is the maintenance of Payroll and Billing functions through time and attendance functions, compensation duties, and database entry of time in company software. The second area of responsibility is human resources function to include oversight of the selection and placement process as well as the full employee life cycle to include promotions, transfers, and termination, ensuring compliance with employment laws as well as company policies.

The Administrative Support Assistant position requires availability for response during days, nights, weekends, and holidays to liaison for personnel training, financial deadlines, and clerical duties for training and access. Ensures all duties are carried out with safety as the number one priority. Fosters and models a healthy Safety Conscious Work Environment (SCWE).

Compensation: starting at $30.00-32.23/hourly

RESPONSIBILITIES:

• Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting
• Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software
• Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing
• Support client requirements for administrative data entry and tracking of regulatory fatigue requirements
• Oversight responsibility for contract administrative reporting requirements including record retention.
• Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])
• Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable
• Responsible for filing and maintenance of contract personnel and suitability files and documents
• Conduct administrative duties (e.g., applicant flow and hiring, unemployment and workers compensation reporting, and benefits administration)
• Affirmative Action Program compliance and planning; ensure compliance to policy of all recruiting, selection, and placement processes; recommend corrective actions as needed
• Perform purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping
• Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing
• Ensure compliance with company HR policies and applicable federal, state, and local laws
• Other duties as needed to ensure smooth operations of Administrative and HR related matters
• Maintain all corporate and site personnel programs, files, benefit programs, and other data pertaining to the day-to-day administration of plant security operations and AUS corporate requirements

QUALIFICATIONS:

• High school diploma or equivalent
• Ability to obtain and maintain all necessary state or federal licensing requirements
• Minimum of one (1) year of successful experience in human resources-related field
• Prior work experience in payroll, accounting, or related field
• Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties

Closing

Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

Requisition ID

2025-1395732