ADMINISTRATIVE ASSISTANT - ONBOARDING SUPPORT

Gallagher; Birmingham (AL); Remote; USD 35,000 - 50,000; Full time

Job summary

Gallagher is seeking an Administrative Assistant for Payments and Onboarding to facilitate payment processing for contractors. In this fully remote position, you will manage payment records, resolve discrepancies, and support onboarding processes. Ideal candidates possess a high school diploma and relevant work experience.

Benefits

Medical, dental, and vision plans

401(K) and Roth options

Educational expense reimbursement

Paid parental leave

Flexible work hours

Digital mental health services

Qualifications

• High school diploma and 2 years related experience required.
• Working knowledge of Microsoft Office applications is necessary.
• Strong data entry skills are essential.

Responsibilities

• Assist in processing seasonal contractor payments accurately.
• Maintain contractor records and resolve payment discrepancies.
• Prepare reports related to payment matters.

Skills

Data Entry

Attention to Detail

Communication

Education

High school diploma

Tools

Microsoft Windows applications

Microsoft Office

Job description

Discover a world of endless possibilities at Gallagher Benefit Services, where you'll have the power to shape the future of workplaces across industries. As a member of our team, you become the driving force behind positive change, helping clients build environments where employees thrive. Embrace the opportunity to impact lives, unlock potential, and create a legacy of remarkable transformation.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you're close but not an exact match, we encourage you to apply.

Overview

Our Administrative Assistant Payments and Onboarding role involves assisting with the accurate and timely processing of seasonal contractor payments, managing contractor records, and providing administrative support for contractor payments. This role often includes data entry, preparing payment request, maintaining payment records, and resolving payment discrepancies. Creating electronic signature templates in specified platforms.

This is a fully remote position that will require overtime during peak seasons for open enrollment.

How you'll make an impact

• Payment Processing :

Reviewing and entering work related data to calculate payment details for purposes of preparing files for Gallager Finance

• Record Keeping & Data Entry :

Maintaining contractor records, including changes in daily wage, per diem, expense reimbursement, and personal information.

Investigating and resolving payment errors or discrepancies and communicating with contractors regarding payment inquiries.

• Reporting :

Preparing reports for payment related matters, such as 1099 statements from Gallagher Corporate

• Administrative Support :

Answering employee inquiries, filing documents, and performing other clerical tasks as needed.

• Compliance :

Ensuring workers are properly vetted though Gallagher's third-party vendor.

Processing paperwork for new contractors, including tax forms (W-9) and other relevant documentation such as consent and disclosure documents.

• Communication :

Communicating with employees, HR staff, and other departments regarding payment-related matters.

Review receipts submitted by Contractors to valid request are within Gallagher's travel policy

• Prepares Documents for Electronic Signature :

Creates and maintains all electronic document templates necessary to complete onboarding documents.

• Maintains records for 4 th Quarter Q4 Agreement and Letter of Intent (LOI)

In conjunction with Onboarding team, manages electronic templates and records for all Q4 agreements to secure enrollment teams for Q4.

• Confidentiality :

Maintaining the confidentiality of contractor personal and payment information.

• Occasional invoice processing

Minimal processing of invoices to Gallagher Finance.

About You

Required : High school diploma and 2 years related experience required. Working knowledge of Microsoft Windows applications and Microsoft Office.

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you'll get, depending on your job level these benefits may improve :

• Medical / dental / vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include :

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements and Pay Disclosure Statement

Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as protected characteristics) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

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