Administrative Support Assistant (OA)

Southern Arkansas University; Oregon (IL); On-site; USD 10,000 - 60,000; Full time

Job description

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Responsibilities

• Establishes priorities on matters pertaining to administrative work and files management.
• Prepares the Time and Attendance Reports, as the primary timekeeper for the organization.
• Performs the administrative duties as the secretary to the Director.
• Maintains supervisor's calendar and schedules appointments.
• Facilitates communication between the supervisor and subordinate staff.
• Develops Standard Operating procedures (SOP) for administrative functions within the organization.
• Assists in developing position descriptions by using FASCLASS or COREDOC.
• Advises management in the preparation of administrative and technical documents.

Conditions of Employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Temporary Duty travel (TDY) may occasionally be required.
• This position requires a qualified typist.

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience

GS 05: One year of specialized experience which includes:

1. Maintaining files to ensure accurate record keeping;
2. Informing office staff regarding administrative procedures using written and oral communications;
3. Utilizing a variety of office automation programs such as word processing, spreadsheets, and databases.

OR

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

GS 06:

One year of specialized experience which includes:

1. Reviewing policy changes to properly advise staff;
2. Preparing reports for the command or organization;
3. Reviewing correspondence for grammatical and informational errors.

OR

Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

GS 07:

One year of specialized experience which includes:

1. Writing correspondence for official purposes;
2. Developing reports and/or guidance on administrative functions for the office;
3. Ensuring clerical/administrative functions of the supervisors' work are completed in accordance with established procedures;
4. Implementing efficient document management practices to enhance office procedures;
5. Reviewing Standard Operating Procedures (SOP) for administrative purposes.

OR

Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program.

Additional Information

• The Joint Munitions Command provides the Joint Force with ready, reliable, lethal munitions at the speed of war. JMC's mission is to support the production, storage, distribution, and demilitarization of munitions. This position serves as an Administrative Support Assistant located at Pine Bluff, AR, the subordinate installation of JMC.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• One year trial/probationary period may be required.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• This is a(n) Human Capital & Resource Management Career Field position.
• Salary includes applicable locality pay.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Multiple positions may be filled from this announcement.
• Management may select at any of the grade levels announced.
• If selected for a developmental grade level, this recruitment provides promotion opportunity to the target grade of the position without further competition (non-competitive promotion potential).

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.

Required Documents

The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist for Public Announcements.

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

• 1. Your resume:
• Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications.
• Your resume may be submitted in any format and must support the specialized experience described in this announcement.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
• Most recent Performance Appraisal, if applicable.
• This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible.